Construction Office Administrator

Overview

We are seeking a dynamic and highly organized Construction Office Administrator to join our team! This vital role is the backbone of our construction projects, ensuring smooth office operations, effective communication, and seamless project coordination. As the central hub of administrative excellence, you will manage a variety of tasks that keep our construction projects on track and our team functioning at peak performance. If you thrive in a fast-paced environment, excel at multitasking, and have a passion for supporting construction teams, this is the perfect opportunity to showcase your skills and grow your career in the construction industry!

Duties

• Oversee daily office operations, including managing multi-line phone systems, filing systems, and office supplies to ensure a productive work environment
• Coordinate project schedules using calendar management tools, ensuring deadlines are met and team members are informed of upcoming milestones
• Manage vendor relationships by handling inquiries, processing invoices through accounting software like QuickBooks, and maintaining accurate records of transactions
• Support human resources functions such as onboarding new employees, maintaining confidential personnel files, and assisting with training & development initiatives
• Prepare and process payroll using financial software, ensuring timely and accurate compensation for staff and subcontractors
• Assist with budgeting activities by tracking expenses, maintaining bookkeeping records, and supporting financial reporting efforts
• Facilitate communication between clients, vendors, contractors, and internal teams to ensure clarity on project updates and administrative needs

Qualifications

• Proven experience in office management or administrative roles within the construction or related industries
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, and office management software
• Experience with accounting or financial software such as QuickBooks or similar platforms; familiarity with bookkeeping and payroll processes is essential
• Demonstrated supervisory experience with team management skills; capable of overseeing clerical staff or administrative assistants
• Excellent organizational skills with keen attention to detail; able to handle multiple priorities efficiently in a fast-paced environment
• Exceptional communication skills—both verbal and written—and professional phone etiquette for client communication and vendor interactions
• Ability to handle confidential information discreetly while maintaining high standards of accuracy and integrity
• Knowledge of human resources practices including onboarding, training support, and employee recordkeeping
• Technical proficiency in office equipment such as multi-line phones, fax machines, scanners, and printers; experience with scheduling tools preferred

Join us as a Construction Office Administrator to be an essential part of our vibrant team! Your organizational expertise will help drive project success while providing outstanding support to our construction professionals. We value proactive individuals who are eager to contribute their skills in a collaborative environment that fosters growth and excellence.

Pay: $20.00 - $30.00 per hour

Work Location: In person