Construction Office Administrator

We are looking for an experienced office administrator to undertake all aspects of a construction office. This includes Quickbooks Enterprise, HR/AP/AR/ Payroll, including certified payroll. Includes working directly with the owner.

What We Do:

Porter Companies Inc. is a general and structural steel contractor. We also have a facilities maintenance division. Our main office is located here in Fresno, CA where we have our fabrication facility. General Contractor: We perform tenant improvement and exterior remodels throughout CA. Structural Steel: We fabricate for the construction industry and this includes beams, channels, plates, columns, railings, and stairs. Facilities Maintenance: We perform commercial building repairs at many different clients locations in Fresno, Bakersfield, Central Coast and San Diego.

Qualifications / Skills:

• Proven working experience as an office administrator.
• Qualified candidates should have 5 years minimum experience working with QuickBooks Enterprise for Construction.
• Confidentiality.
• Attention to detail.
• Extensive understanding of accounting principles.
• Operating all aspects QuickBooks.
• Present a positive and professional image of the company when assisting customers and team members.
• Excellent computer skills and understanding of filing systems in computers.
• Proficient in 10 key operation and typing.
• Excellent in Microsoft office

Responsibilities:

• Answering phones in a timely manner, and all phone messages are concise and legible if written. Professional phone etiquette is always followed, including proper grammar.
• Establishing different accounts in QuickBooks to accurately reflect the financial transactions of the company.
• Assisting with the day to day operations of the office.
• AR/AP/HR including payroll, certified payroll reporting and compliance.
• Data entry in QB's, including reconciliations of credit accounts.
• Creating jobs from start to finish in QuickBooks, includes logging expenses, time entry, cost tracking and running job reports.
• You are expected to have excellent customer service skills and get along easy with coworkers and clients.
• Creating, tracking, updating and invoicing jobs in QuickBooks.
• Ensuring compliance with federal, state, and local legal requirements.
• Monitoring for variances from the projected budgets.
• Maintaining a balanced ledger.
• Preparing trial balance for the accountants.
• Reconciling entries to balance bank accounts.
• Maintaining subsidiary accounts by posting, verifying, and allocating transactions.
• Preparing financial reports by collecting, analyzing, and summarizing accounting for information.
• Filing required documents accurate and keeping files up to date.
• Maintain a clean and organized work area.
• Your work production meets the company requirements while always maintaining accuracy, completeness and timeliness.
• Complying with all company policies and assisting in creating and documenting new company policies.

This is a full time Monday - Friday listing.

Salary will be based on experience.

Job Type: Full-time

Pay: From $52,000.00 per year

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 5 years (Required)
• Administrative experience: 5 years (Required)
• QuickBooks: 5 years (Preferred)
• AR/AP/HR: 5 years (Preferred)

Work Location: In person