Construction office Assistant

Job Summary
We are seeking a reliable, organized and detail-oriented office assistant to support our daily office duties. This position will assist with administrative tasks, bidding, invoicing, paperwork, and communication with contractors, vendors, and customers.

Responsibilities

• Respond to emails and communicate professionally with customers
• Maintain organized filing systems for project documents and contracts
• Support bookkeeping activities with QuickBooks for invoicing
• Assist with preparing bids, estimates, and pricing for construction projects
• Assist with calendar management by scheduling meetings, site visits, and appointments for project teams and clients
• Provide customer service support by responding to client inquiries and facilitating effective communication between stakeholders
• Support office management activities including organizing files, maintaining office equipment, and ensuring a clean workspace

Experience

• Prior office experience in a construction or related industry is preferred but not required; strong organizational skills are essential
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy is necessary for daily tasks
• Experience with QuickBooks or similar bookkeeping software is a plus
• Strong time management skills with the ability to prioritize multiple responsibilities effectively

Pay: $19.00 - $25.00 per hour

Work Location: In person