Construction Office Manager

Shelterline Ltd. is a Small Business Enterprise (SBE) certified by the DC Department of Small and Local Business Development (DSLBD), Certified Business Enterprise (CBE) business concern based in Washington, DC. Specializing in general contracting, Shelterline supports clients in Washington D.C, and the surroundings areas, with a goal to satisfy our customers with a value project, on time and within budget. Whether the project is small or large, commercial or residential, Shelterline is eager to put our experience to work for our customers.

Job Overview
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures smooth administrative workflows, maintains efficient communication channels, and supports a welcoming atmosphere for staff, clients, and visitors alike. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to managing office functions. As an Office Manager, you will be the backbone of our administrative team, driving productivity and fostering a positive work environment.

Responsibilities

• Manage front desk operations and provide exceptional customer service.
• Oversee administrative and clerical functions, including records management and data entry.
• Support daily office operations to ensure efficiency and smooth workflow.
• Handle accounting and financial processes, including invoicing, budgeting, expense tracking, AP/AR, payroll support, and reporting.
• Assist with office technology and IT systems coordination.
• Support HR functions, including onboarding and employee relations.
• Coordinate schedules, meetings, travel arrangements, and executive support.
• Manage office supply inventory, purchasing, and vendor relationships.
• Plan and coordinate office events and team activities.
• Supervise administrative staff and promote productivity.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Qualifications

• High School Diploma or equivalent (associate or bachelor’s degree preferred)
• Proven experience in office management, administrative coordination, or a related role.
• Experience supporting office operations, including scheduling, supply management, vendor coordination, and office technology.
• Familiarity with onboarding, employee relations support, and general HR administrative procedures.
• Strong ability to coordinate schedules, meetings, travel arrangements, and day-to-day administrative activities.
• Ability to manage office supplies, purchasing activities, and inventory control efficiently.
• Experience supporting budget administration, invoice processing, and expense tracking within an office environment.
• Experience coordinating office events, meetings, and team activities with strong attention to detail.
• Demonstrated ability to support and coordinate administrative staff to maintain productivity and efficiency.
• Knowledge of office policies, procedures, and regulatory compliance requirements.
• Proven ability to manage office-related accounting functions, including budget tracking, invoicing, expense management, reconciliations, accounts payable/receivable, purchase orders, vendor statement review, petty cash administration, payroll support, month-end close assistance, and basic financial reporting using QuickBooks, Sage, or Microsoft Dynamics.

OFFICE MANAGER SKILLS:

• Strong ability to manage time, prioritize tasks, and maintain a high level of organization.
• Excellent verbal and written communication skills
• Ability to identify and resolve issues efficiently.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to interact effectively with all levels of staff and external contacts.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person