Construction Office Manager

Job Summary

CalNeva Construction is seeking a reliable, organized, and detail-oriented Construction Office Manager. This position requires a strong accounting background, minimum of five years in the construction field to handle jobcost as well as general ledger tracking and reporting.

Job Cost/Administrative Functions:

Construction Software (preferably Foundation)

• Set up and Maintain all Job Costing
• Set up and Maintain General Ledger
• Accounts Receivable
• Accounts Payable (including 1099 issuance and electronic reporting)

Payroll (including Prevailing Wage)

• Complete weekly Payroll to include Direct Deposits
• Prepare Quarterly and Annuals Tax Reports (Federal and State)
• Prepare and Transmit Year End Electronic Tax filings
• Prepare and Transmit Union reports and payments to the fund
• Reconcile all bank statements

Maintain and submit all Labor Compliance Documentation

Maintain all Construction Contract Documentation

Maintain all Construction Equipment Input, Tracking and Maintenance Records

Manage Equipment Depreciation Schedule and create monthly G/L Entries

Office Management:

• Manage daily office administrative tasks and support overall office operations.
• Maintain and organize company documents, records, files, and administrative information
• Request and follow up on quotations, invoices, payments, and service requests.
• Contract Bond request, OSHA Annual report, SOS filings, bi-annual Small Business filings, license and permit renewals)
• Handle emails, phone calls, correspondence, and general office communications.
• Assist management with various administrative and operational projects.
• Assist with new employee onboarding and administrative documentation.
• Assist with company vehicles, including registration, insurance, maintenance, and related documentation. (Including CHP and DOT requirements for mechanic truck, as well as quarterly testing requirements)
• Maintain all Driver Licensing records.
• Perform other administrative duties as assigned.

Vendor Management:

• Manage Vendor Relationships through positive communication.
• Ensure all Insurance documents are properly maintained and filed for all Subcontract vendors and in accordance with Owner specifications
• Ensuring payment to vendors is completed in a timely manner and in accordance with all federal, state and company policies.

Qualifications:

• Five years experience in Construction management and support.
• Five years experience with Construction Software Experience. (Foundation, American Contractor…)
• 2 Years of Payroll Experience to Include Prevailing wage ( Familiarity with DIR reporting is desired)
• Excellent attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Experience with CALTRANS Equipment Rates
• Experience working with Department of Water Resource Contracts

Work Environment

• This is an on-site position based in West Sacramento CA. The successful candidate will work independently as well as closely with management and employees to support the company's daily operational needs.

Pay: $28.00 - $38.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Experience:

• Job Cost Accounting: 5 years (Preferred)
• • Construction Software (preferably Foundation): 5 years (Preferred)

Ability to Commute:

• West Sacramento, CA 95691 (Preferred)

Work Location: In person