CONSTRUCTION OFFICE MANAGER

NOW HIRING: CONSTRUCTION OFFICE MANAGER

Company: In&Out Construction

In&Out Construction is seeking an experienced, highly organized, and proactive Construction Office Manager to oversee daily office operations, manage office staff, and ensure that all administrative, financial, and project coordination processes run smoothly.

We are looking for a responsible professional who can take ownership of office operations, establish an efficient organizational system, and provide management with accurate, regular updates on all company activities.

KEY RESPONSIBILITIES

Office & Staff Management

• Oversee and coordinate the daily activities of office employees.

• Assign tasks, monitor performance, and ensure deadlines are met.

• Establish and maintain efficient office procedures and organizational systems.

• Ensure clear communication and accountability across the team.

Construction Project Coordination

• Track the status of every active project, including schedules, outstanding tasks, and potential delays.

• Coordinate communication between management, clients, project managers, subcontractors, and office staff.

• Monitor construction permits, inspections, approvals, and required documentation.

• Identify problems and follow up to ensure timely resolution.

Financial & Administrative Management

• Oversee estimates, invoices, client deposits, payment tracking, and outstanding balances.

• Coordinate with the company accountant to ensure accurate and timely financial records.

• Track invoices, payments, and project-related documentation.

• Maintain organized records for every client and construction project.

Reporting to Management

• Provide regular reports on all active projects, clients, permits, payments, and office operations.

• Report delays, outstanding issues, and matters requiring management's attention.

• Ensure that all important tasks are completed on time and nothing is overlooked.

REQUIRED QUALIFICATIONS

• Previous work experience in office management or operations management is REQUIRED.

• Experience in the construction industry is REQUIRED.

• Strong English communication skills, both written and spoken, are MANDATORY.

• Proven ability to manage office staff and coordinate multiple projects simultaneously.

• Excellent organizational, leadership, and problem-solving skills.

• Strong attention to detail and the ability to meet deadlines.

• Excellent communication and interpersonal skills.

• Ability to remain calm under pressure, handle challenging situations, and resolve problems professionally.

• Proficiency in Microsoft Office, Excel, Google Workspace, and office management systems.

• Strong sense of responsibility, initiative, and accountability.

WHO WE ARE LOOKING FOR

We need a hands-on, results-driven professional who can take charge of daily office operations, maintain order and accountability, coordinate the entire office team, and ensure management always has a clear understanding of what is happening across the company.

How to Apply:

Please submit your resume, relevant construction industry experience, and salary expectations to [email protected] or call 954-982-6195

Pay: $41,600.00 - $58,240.00 per year

Work Location: In person