Construction Office Manager

Construction Office Manager / Bookkeeper

Talica Design Build | St. Petersburg, FL

Position: Part-Time with Potential for Full-Time Employment
Experience Level: Experienced
Industry: Residential & Commercial Construction

About Talica Design Build

Talica Design Build is a growing design-build construction company specializing in custom homes, commerical jobs, and high-quality construction projects. We pride ourselves on exceptional craftsmanship, organization, professionalism, and delivering an outstanding client experience.

We are seeking a highly organized, detail-oriented, and experienced Construction Office Manager / Bookkeeper to support our daily operations and financial administration.

The ideal candidate is a self-starter who can work independently, manage multiple priorities, and has a strong understanding of construction accounting and office procedures.

This position will begin as part-time, with the opportunity to transition into a full-time role as the company continues to grow.

Key Responsibilities

Accounting & Bookkeeping

• Manage accounts payable and accounts receivable.
• Enter, review, and process vendor invoices and subcontractor bills.
• Match invoices, receipts, purchase orders, and payments to the appropriate projects.
• Perform bank and credit card reconciliations.
• Maintain accurate financial records in QuickBooks Online.
• Track outstanding invoices, payments, and vendor balances.
• Assist with client invoicing, payment applications, and collections.
• Maintain accurate job-cost tracking and expense allocations.
• Assist with financial reports and general bookkeeping responsibilities.
• Coordinate with company management and outside accounting professionals as needed.

Construction Administration

• Assist with building permit applications, submissions, revisions, and tracking.
• Coordinate with local building departments regarding permitting requirements and inspections.
• Maintain organized project files, contracts, insurance certificates, and subcontractor documentation.
• Assist with vendor and subcontractor onboarding.
• Track required documents, lien releases, and project-related paperwork.
• Support project managers with administrative tasks and documentation.

Office Management & Administrative Support

• Oversee daily administrative functions and maintain organized office operations.
• Manage emails, correspondence, and document filing.
• Communicate professionally with clients, vendors, subcontractors, and internal team members.
• Maintain accurate digital records and company documentation.
• Assist with scheduling, follow-ups, and other administrative responsibilities.
• Identify opportunities to improve office efficiency and workflows.

Required Qualifications

• Advanced proficiency in QuickBooks Online is REQUIRED. Candidates must be capable of independently managing day-to-day bookkeeping and accounting functions.
• Previous bookkeeping and office management experience, preferably within the construction industry.
• Strong understanding of accounts payable, accounts receivable, reconciliations, and expense tracking.
• Excellent organizational skills and exceptional attention to detail.
• Ability to manage multiple projects and deadlines independently.
• Proficiency with Microsoft Office, Excel, and digital document management.
• Strong written and verbal communication skills.
• Professional, dependable, and proactive work ethic.

Preferred Qualifications

• Experience with Buildertrend construction management software is strongly preferred. If not, training is available.
• Knowledge of construction job costing and project-based accounting.
• Familiarity with Florida construction permitting processes.
• Experience with subcontractor billing, lien releases, and construction payment applications.
• Previous experience working for a general contractor, custom home builder, or design-build firm.

Position Details

• Schedule: Part-time to start, with potential to transition into full-time employment.
• Location: St. Petersburg, FL
• Starting Pay: $25.00 per hour, with higher compensation available based on experience and qualifications.
• Growth Opportunity: Opportunity for increased responsibilities and compensation as the company grows.

How to Apply

Interested candidates may apply directly through this job posting or email their resume to [email protected].

Please include a brief summary of your experience with QuickBooks Online, construction bookkeeping, and Buildertrend (if applicable).

We are looking for someone who can take ownership of the position, maintain accurate financial records, and help keep our growing construction company organized and running efficiently.

Talica Design Build
www.talicacg.com

Job Types: Full-time, Part-time

Pay: From $25.00 per hour

Ability to Commute:

• Gulfport, FL 33707 (Required)

Ability to Relocate:

• Gulfport, FL 33707: Relocate before starting work (Preferred)

Work Location: In person