Construction Office Manager / Estimating & Project Coordinator

Construction Office Manager / Estimating & Project Coordinator

Company: LDN Decks & Prime Solutions

Location: Centreville, VA 20121 (in person)

Job Type: Full-time

Annual Salary: $50,000-$70,000, based on experience and qualifications

ABOUT THE ROLE

LDN Decks & Prime Solutions is seeking an organized, detail-oriented professional to coordinate office operations, prepare construction estimates and material takeoffs, manage supplier orders, and provide excellent customer communication.

This position connects our customers, field teams, suppliers, and management. We are looking for someone who takes ownership, follows through, and keeps projects organized from the initial inquiry through completion.

KEY RESPONSIBILITIES

• Answer incoming calls and emails professionally, qualify inquiries, and schedule consultations and site visits.

• Prepare material takeoffs from project drawings, measurements, photographs, and approved scopes of work.

• Build accurate estimates covering materials, labor, supplier pricing, and project-specific requirements.

• Request supplier quotes, compare pricing and availability, and prepare material orders for approval.

• Place approved orders and coordinate deliveries, shortages, returns, and exchanges.

• Maintain clear communication with customers regarding appointments, project updates, and outstanding questions.

• Coordinate schedules and project information with installers, subcontractors, and management.

• Keep estimates, selections, change orders, purchase records, and customer information organized.

• Track follow-ups and open tasks so important details do not get missed.

QUALIFICATIONS

• Relevant experience in construction office administration, estimating, project coordination, or building-material supply.

• Ability to read construction drawings and understand measurements, quantities, and material specifications.

• Strong organizational skills, accuracy, and professional written and spoken English.

• Confidence communicating with homeowners, suppliers, and field teams.

• Proficiency with spreadsheets, email, calendars, and digital document management.

• Ability to manage multiple priorities and work independently.

Preferred: Experience with decks, screened porches, framing lumber, composite decking, railings, PVC trim, and construction hardware. Familiarity with Jobber or a similar CRM is a plus.

COMPENSATION

Annual base salary of $50,000-$70,000, depending on relevant experience, estimating ability, and the responsibilities you can independently manage.

HOW TO APPLY

Apply through Indeed with your resume and a brief introduction describing your construction experience, software proficiency, and involvement in estimating, material ordering, or customer coordination.

We value accuracy, accountability, clear communication, and consistent follow-through.

Pay: $50,000.00 - $70,000.00 per year

Work Location: In person