Construction Operations & Office Manager

Overview

We are seeking a dynamic and highly organized Construction Operations & Office Manager to lead our administrative and operational functions within our construction projects. This pivotal role combines office management, project coordination, vendor relations, and team supervision to ensure seamless project execution and efficient office workflows. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, technical proficiency, and a proactive approach to problem-solving. Join us to contribute to impactful construction projects while fostering a productive and positive office atmosphere.

Duties

• Oversee daily office operations, including filing, front desk management, calendar scheduling, and phone etiquette to ensure smooth administrative flow.
• Manage project schedules, timelines, and deadlines using Microsoft Office tools and spreadsheets to keep teams on track.
• Coordinate vendor relationships, negotiate contracts, and supervise procurement processes for materials and services essential to construction projects.
• Handle human resources functions such as onboarding new team members, managing payroll through financial software like QuickBooks, and supporting training & development initiatives.
• Supervise clerical staff and team members, providing guidance on office procedures, confidentiality handling, and customer service excellence.
• Maintain accurate bookkeeping records, budgeting reports, and financial documentation aligned with accounting standards.
• Facilitate communication between clients, contractors, vendors, and internal teams to ensure clarity and timely updates on project progress.

Experience

• Proven supervisory experience in an office or construction environment with strong team management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, and calendar management tools.
• Experience with accounting software such as QuickBooks or similar financial platforms; familiarity with bookkeeping and payroll processes is essential.
• Background in project coordination or operations management within the construction or related industries.
• Strong organizational skills with the ability to handle multiple priorities efficiently while maintaining attention to detail.
• Excellent communication skills—both verbal and written—with a focus on client communication and professional phone etiquette.
• Knowledge of vendor management practices, budgeting techniques, and office management procedures is highly desirable.

Join us in this exciting role where your organizational expertise will directly impact the success of our construction projects! We value energetic professionals who are eager to make a difference through effective leadership and meticulous administrative support.

Pay: $30.00 - $50.00 per hour

Work Location: In person