Construction Operations Coordinator - Assistant Project Manager Track

Ash Enterprises is a Tampa-area commercial general contractor hiring an in-office Construction Operations Coordinator to work directly with leadership and grow into an assistant project manager role. This is not a passive administrative position. We need someone who understands construction, owns the paperwork, spots stalled items, and keeps projects moving.

What you will do

• Manage permit applications, documents, corrections, approvals, and inspection tracking in Accela and other municipal portals.
• Keep project records organized in Autodesk Construction Cloud (ACC); track open items, deadlines, and commitments.
• Follow up promptly with building departments, inspectors, subcontractors, vendors, and the project team. Document each contact, set the next follow-up, and keep pushing until there is a clear answer or resolution.
• Prepare project paperwork and correspondence, and maintain takeoffs, bids, and tracking spreadsheets. We use PlanSwift for takeoffs and Microsoft Excel for most bids.
• Bring problems to leadership with the facts, at least one practical solution, and a recommended next step rather than waiting for instructions.
• Use AI tools to research, organize information, and solve difficult problems, while checking facts against source documents and official records before acting.

What you bring

• Construction industry experience and familiarity with how projects, permits, plans, and inspections move.
• Proficiency in Microsoft Excel and Word. Experience with Accela, Autodesk Construction Cloud, and PlanSwift is valuable; the ability to learn our systems quickly matters.
• A high school diploma or GED is required. College education is preferred, not required. Relevant experience and results matter more than a degree.
• Strong written communication, organization, judgment, and professional persistence. You take initiative, follow up the next business day when an important email goes unanswered, and escalate blockers with proposed solutions.

Full-time, in-office in Tampa, FL 33619. Pay: $20–$25 per hour depending on experience. Full benefits and three weeks of PTO after 90 days. Opportunity to grow into assistant project management.

To apply, tell us about a construction or permitting issue you personally drove to resolution: what was stalled, whom you contacted, how you followed up, and what happened.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person