Construction Project Admin

• 5.5 Days Work Week
• Good Working Environment
• Provide Opportunities

Interested applicants can send your resume to Whatapps [+ 65 8354 7632](tel:+ 65 8354 7632) [Nicole] and allow our Consultant to match you with our client.

Job Responsibilities

Project Documentation and Document Control

• Maintain, organize, and update all project documentation, records, correspondence, and files in accordance with the Company's filing and document control procedures.
• Ensure proper filing, tracking, version control, and retrieval of project documents.
• Prepare, compile, distribute, and maintain project documents for internal and external parties.

Project Coordination and Administration

• Coordinate with clients, consultants, contractors, suppliers, and internal departments on project-related matters.
• Follow up on outstanding matters, submissions, approvals, deliveries, and other project requirements.
• Provide day-to-day administrative and coordination support to the Project Manager and project team.
• Assist in coordinating work activities to ensure smooth project operations and timely completion of assigned tasks.

Meetings, Site Visits and Inspections

• Arrange and coordinate project meetings, site meetings, site visits, inspections, and other project-related activities.
• Prepare meeting agendas, attendance records, minutes of meetings, and action item lists where required.
• Monitor and follow up on outstanding action items and ensure relevant parties are informed of deadlines and requirements.

Project Progress and Reporting

• Monitor and update project schedules, progress trackers, status reports, handover reports, and other project records.
• Assist in compiling progress information and preparing reports for management, clients, consultants, and other relevant parties.
• Maintain accurate records of project progress, submissions, approvals, deliveries, and outstanding matters.

Procurement and Supplier Coordination

• Assist with procurement activities, including obtaining quotations, preparing quotation submissions, purchase orders, and related procurement documentation.
• Coordinate with suppliers regarding pricing, availability, delivery schedules, and other procurement requirements.
• Follow up on purchase orders and supplier commitments to support timely project execution.
• Coordinate material deliveries and liaise with suppliers and site personnel to ensure materials are delivered according to project requirements.

Site and Work Coordination

• Coordinate with site personnel, contractors, suppliers, and internal teams on work arrangements and operational requirements.
• Assist in coordinating manpower, materials, equipment, deliveries, and other resources required for project activities.
• Follow up on site requirements and report outstanding issues to the Project Manager or relevant person-in-charge.

Quotation and Commercial Administration

• Prepare, compile, and submit quotations, proposals, variation-related documents, and other commercial documentation as required.
• Maintain proper records of quotations, purchase orders, invoices, and related supporting documents.
• Assist the project team with commercial and administrative matters relating to project works.

Requirements:

• At least 3 year(s) of working experience in the related field is required for this position

• Experience in Construction Industry will be advantage

Phang Chi Kwan Reg No: R1652832

The Supreme HR Advisory Pte Ltd EA No: 14C7279