Construction Project Administrative Assistant

Job Overview

Claremont Property Company is seeking an experienced, detail-oriented, and highly organized Construction Project Administrative Assistant to join our growing construction team.

This position plays a key role in coordinating and administering essential processes across commercial, multifamily, and municipal construction projects. The ideal candidate will demonstrate strong construction knowledge, independent judgment, and the ability to take ownership of administrative responsibilities while serving as a trusted resource for Project Managers, field personnel, and internal teams.

We are seeking a professional who can anticipate project needs, provide guidance on established procedures, maintain accountability, and ensure project requirements are executed accurately and efficiently.

Responsibilities

• Project Administration: Coordinate and oversee assigned administrative processes, including project setup, documentation, permitting, and compliance requirements.
• Contracts & Change Orders: Prepare, administer, and track subcontractor agreements, owner and subcontractor change orders, and supporting documentation.
• Project Coordination: Support Project Managers with scheduling, procurement, subcontractor coordination, Quality Assurance Plans, and project deliverables.
• Process Guidance: Serve as a knowledgeable resource for internal teams regarding administrative procedures, documentation standards, and project requirements.
• Financial Administration: Assist with project budgeting, cost tracking, cash flow forecasts, financial reporting, and supporting documentation.
• Documentation & Compliance: Coordinate RFIs, insurance requirements, project records, and adherence to company safety policies and procedures.
• Reporting & Accountability: Monitor deadlines, outstanding items, and project documentation while proactively communicating updates and identifying discrepancies.
• Project Closeout: Coordinate project turnover, warranty documentation, record retention, and closeout requirements.
• Process Improvement: Identify opportunities to streamline administrative workflows, improve consistency, and support operational efficiency.

Experience

• Preferred 3 years of relevant construction administration experience.
• Experience in commercial, multifamily, municipal, or similar construction projects.
• Strong understanding of construction processes, subcontractor agreements, change orders, cost controls, and project documentation.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, and Project)
• Preferred knowledge of Buidlertrend
• Excellent organizational, analytical, communication, and problem-solving skills.
• Ability to independently coordinate multiple processes, prioritize deadlines, and maintain accuracy in a fast-paced environment.
• Confidence in providing procedural guidance, identifying outstanding requirements, and coordinating follow-through with project teams.
• Preferred Permitting experience for municipalities in multifamily, commercial, & residential.
• Strong attention to detail, accountability, and a proactive approach to responsibilities.

Benefits Include:

· Competitive benefits including paid time off (PTO), paid sick leave, & paid holidays

· Employer-paid Medical & Dental for employees

· Vision benefits offered

· 401(k)

Pay: $62,000.00 - $67,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person