Construction Project Administrator

Pearl Properties, through its construction affiliate JAZ Construction, is seeking an organized, detail-oriented Construction Project Administrator to join our team in overseeing the construction of ground-up luxury high-rise buildings in Center City, Philadelphia. This person will manage project documentation, run weekly construction meetings, and serve as the central point of communication between our project managers, field team, design professionals, subcontractors, and vendors.

Key Responsibilities

Documentation and Logs

• Maintain accurate, well-organized project files
• Organize and file field reports and track daily work logs
• Manage the RFI and submittal process, including logging, routing, tracking due dates, and following up on outstanding items

Meeting Management

• Schedule and organize weekly construction meetings with in-house development teams, contractors, and other stakeholders
• Take detailed meeting minutes, distribute promptly, and follow up to confirm tasks are completed

Communication Liaison

• Serve as the primary point of contact between design, project management, subcontractors, and vendors to ensure clear information flow and coordination.

Field and Schedule Coordination

• Work with the field team to monitor daily project timelines and track progress against key milestones.
• Assist in preparing and updating 6-week lookahead schedules for review at weekly construction meetings.

Required Qualifications

• 2+ years of administrative or project coordination experience, preferably in construction, engineering, or architecture.
• Working knowledge of construction documents and processes, including RFIs, submittals, and schedules.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines.
• Clear, professional written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• High school diploma or equivalent.

Preferred Qualifications

• Associate or bachelor’s degree in construction management, business administration, or a related field.
• Experience with construction project management software
• Ability to read and interpret construction drawings and specifications.
• A proactive, team-oriented approach and comfort working with a variety of personalities and backgrounds

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person