Construction Project Administrator

Construction Project Administrator

Dimensional Concepts, Inc. (DCI)
Bethpage, NY
Full-Time | Monday–Friday, 8:00 AM–4:00 PM
Salary: $60,000–$75,000 per year, commensurate with experience

Company Description

Dimensional Concepts, Inc. (DCI) is a General Contractor and Construction Management firm specializing in healthcare construction, with continued growth into commercial and industrial projects. DCI_Project_Administrator_Job_D…

We are seeking an organized, accountable, and detail-oriented Construction Project Administrator to join our growing team in Bethpage, NY.

Position Overview

The Project Administrator will support DCI's Project Coordinator, Project Managers, Assistant Project Managers, and field personnel with the administrative requirements of active commercial construction projects.

Initially, this position will assist with administration across multiple DCI projects while learning our procedures and systems. As the employee becomes proficient, they will gradually take greater responsibility for the administrative coordination of assigned projects from startup through closeout. DCI_Project_Administrator_Job_D…

This is an excellent opportunity for someone with construction administrative experience who is looking for a long-term career and opportunity to grow within a commercial General Contractor.

• Assist with administrative setup of new construction projects, including project folders, Procore information, contact lists, and required documentation.
• Maintain organized project files, administrative records, correspondence, contracts, purchase orders, billing records, permits, inspection documentation, and closeout records.
• Assist with subcontractor and vendor onboarding.
• Collect and track certificates of insurance, lien waivers, and other required subcontractor documentation.
• Assist with preparation, distribution, tracking, and filing of subcontracts and purchase orders.
• Maintain change-order logs and collect subcontractor/vendor change-order proposals and supporting documentation.
• Work with the Assistant Project Manager on change-order administration after construction scope and pricing have been confirmed.
• Process, route, file, and track change-order documentation.
• Work with Project Managers and Assistant Project Managers to prepare monthly project billing.
• Collect subcontractor and vendor invoices during the third week of each month so DCI can review costs and prepare monthly owner billing.
• Follow up with subcontractors and vendors for missing invoices and required billing documentation.
• Assist with preparation of monthly billing packages with the goal of having completed billing ready for submission by the 1st of the following month.
• Track and follow up on administrative meeting action items.
• Assist with permit and inspection submissions through applicable municipal/town portals as directed by the Assistant Project Manager.
• Collect and organize warranties, O&M manuals, as-built drawings, equipment information, inspection records, and other required closeout documents.
• Follow up with subcontractors and vendors for outstanding project documentation and closeout requirements.

These responsibilities reflect the administrative, change-order, billing, permit/inspection, and closeout duties established in DCI's internal role. DCI_Project_Administrator_Job_D… DCI_Project_Administrator_Job_D…

Position Responsibilities

This is a construction project administration position and is separate from DCI's Assistant Project Manager role.

The Project Administrator is not responsible for the technical management of drawings, specifications, addenda, bulletins, submittals, RFIs, project schedules, or field operations.

The Assistant Project Manager and Project Manager remain responsible for technical project management, construction scope, pricing confirmation, inspection coordination, and project cost decisions. The Project Administrator supports the team by keeping the administrative processes organized and moving forward. DCI_Project_Administrator_Job_D…

Qualifications

• Construction administration, project administration, project coordination, or related experience preferred.
• Commercial construction experience preferred.
• Experience working for a General Contractor is a plus.
• Working knowledge of Procore or similar construction-management software is a plus.
• Proficiency with Microsoft Outlook, Excel, Word, and electronic file management.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, priorities, deadlines, and follow-up items simultaneously.
• Ability to communicate professionally with subcontractors, vendors, project teams, clients, and consultants.
• Ability to work independently after training while knowing when to escalate questions to the Project Coordinator or Project Manager.
• Valid driver's license and reliable transportation. DCI_Project_Administrator_Job_D…

Education & Experience

High school diploma required. An associate's or bachelor's degree in Construction Management, Business Administration, Engineering, Architecture, or a related field is a plus but not required.

1–3 years of construction administration, project administration, construction office, or related experience preferred.

Career Growth

DCI is looking for someone who wants to build a long-term career with the company. As the employee develops the ability to independently administer assigned projects from startup through closeout, there will be opportunities for increased responsibility and advancement.

Career Path: Project Administrator → Project Coordinator → Senior Project Coordinator

Employees who develop an interest and competency in construction project management may also have the opportunity to pursue DCI's separate Assistant Project Manager career path. Your internal description specifically establishes this advancement structure. DCI_Project_Administrator_Job_D…

Compensation & Schedule

Salary: $60,000–$75,000 per year, commensurate with experience
Job Type: Full-Time
Schedule: Monday–Friday, 8:00 AM–4:00 PM
Location: Bethpage, NY – In Person

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Construction administrative: 2 years (Required)

Ability to Commute:

• Bethpage, NY 11714 (Required)

Work Location: In person