Construction Project Controller / Bookkeeper

Construction Project Accountant/Bookkeeper

Apartment Company Group Construction, LLC
Independent Contract Position | Hybrid

Position Overview

Apartment Company Group Construction is seeking a highly organized, detail-driven Construction Project Controller/Bookkeeper on an in-office contract basis. This is a strictly financial role responsible for overseeing the day-to-day financials of our multifamily and commercial construction projects, from job costing and cash management to construction loan draws, month-end close, and audit-ready financial records.

The ideal candidate has extensive experience with bank-financed construction projects of $5 million and above and understands the financial requirements of construction lending.

Key ResponsibilitiesDay-to-Day Financial Oversight

· Oversee the daily financial operations of multiple active construction projects.

· Process accounts payable and accounts receivable accurately and on schedule.

· Manage cash flow and prepare cash forecasts and payment schedules.

· Reconcile bank, credit card, and loan accounts monthly.

· Maintain accurate general ledger accounts and chart of accounts.

Job Costing & Financial Reporting

· Establish and enter approved budgets into the accounting system maintaining job cost records by cost code.

· Track committed costs, change order financial impacts, retainage (payable and receivable), and cost-to-complete.

· Prepare monthly job cost, budget-vs-actual, and work-in-progress (WIP) reports for ownership and project leadership.

· Identify budget variances and cost overruns early and report them to leadership.

· Lead month-end, quarterly and year-end close and coordinate with the outside CPA on financial statements and tax preparation.

Construction Loans & Billing

· Prepare and submit monthly construction loan draw packages, including AIA G702/G703 pay applications, invoices, and supporting financial documentation. Project financial forecasting.

· Work directly with lenders, owners, and owner representatives on funding, draw

· requests, and loan requirements.

· Track loan balances, interest reserves, and remaining funds by project.

· Review subcontractor and vendor pay applications against contract values, schedules of values, and approved budgets before payment.

Audits & Financial Records

· Keep all financial records audit-ready at all times, in both digital and paper form.

· Prepare financial documentation and schedules for lender, CPA, insurance, and tax audits, and serve as the primary financial point of contact through the audit process.

· Build and maintain organized financial filing systems and record retention procedures so any record can be located quickly.

· Track financial deadlines, including loan draws, tax filings, and reporting dates.

· Prepare project financial closeouts, including retention billings and final reconciliations.

Qualifications

· 5+ years of construction bookkeeping, project accounting, or project controller experience.

· Proven experience with bank-financed construction projects with a minimum of $5 million preferably more.

· Strong working knowledge of construction loan procedures, draw packages, and lender financial documentation.

· Solid understanding of job costing, retainage, progress billing, AIA pay applications, and construction accounting principles.

· Experience preparing for and supporting lender, CPA, insurance, and tax audits.

· Exceptionally organized, with a track record of keeping financial records clean, complete, and current.

· High attention to detail and the ability to manage multiple projects and deadlines without anything falling through the cracks.

· Professional communication skills when working with lenders, owners, and leadership.

· Advanced proficiency in Microsoft Excel and Microsoft Office.

· Experience with QuickBooks Enterprise/Online, Buildertrend, or similar construction accounting software preferred.

Contract Terms & What We Offer

· In-office independent contract position

· Competitive contract rate based on experience

· Long-term engagement supporting multiple active projects

· Professional, team-oriented work environment

· Opportunity to grow with a rapidly expanding construction company

How to Apply

Please submit your resume and a brief cover letter outlining your construction accounting experience, particularly with bank-financed projects, loan draw administration, job costing, and audit preparation. Please include your expected contract rate and earliest available start date.

Pay: $46,800.00 - $90,000.00 per year

Experience:

• Construction Bookkeeping: 5 years (Required)

Ability to Commute:

• Escondido, CA 92025 (Required)

Work Location: Hybrid remote in Escondido, CA 92025