Construction Project Coordinator

We are seeking an organized and detail-oriented Construction Project Coordinator to support the planning, coordination, and execution of commercial construction and renovation projects. This position is embedded with our client in the Chicago area and serves as an extension of their existing team. In this role, you will provide day-to-day project coordination and administrative support for a portfolio of commercial construction and capital improvement projects while representing our company in a professional, collaborative, and client-focused manner.

Working closely with client stakeholders, Project Managers, architects, engineers, contractors, and vendors, you will help ensure projects are delivered on schedule, within budget, and in accordance with client standards and expectations. The ideal candidate is proactive, highly organized, and enjoys managing multiple priorities in a fast-paced environment. This position offers an excellent opportunity for someone looking to build a long-term career in construction project management and gain valuable experience supporting a diverse portfolio of projects.

Responsibilities May Include

• Support Project Managers throughout all phases of construction projects, from planning through closeout.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items.
• Maintain project documentation, including contracts, drawings, specifications, permits, submittals, RFIs, and project correspondence.
• Assist with preparing project schedules and monitoring milestone progress.
• Track project budgets, purchase orders, invoices, and change orders, ensuring timely processing and accurate documentation.
• Coordinate communication between clients, architects, engineers, contractors, vendors, and internal team members.
• Assist in obtaining proposals, reviewing project documentation, and coordinating procurement activities.
• Monitor project deliverables and follow up with project stakeholders to help keep projects on schedule.
• Prepare project status reports, budget updates, and other project documentation as requested.
• Support site visits and project inspections as needed.
• Assist with project closeout activities, including punch lists, final documentation, warranties, and turnover packages.
• Perform other project coordination and administrative duties as assigned.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, Business, or a related field preferred.
• Two or more years of experience supporting commercial construction or capital improvement projects.
• Experience working with project schedules, budgets, and construction documentation.
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with Microsoft Project, Procore, Autodesk Construction Cloud, or similar project management software is a plus.
• Ability to build effective working relationships with clients, consultants, contractors, and internal teams.
• Self-motivated with strong attention to detail and problem-solving skills.

Preferred Qualifications

• Experience supporting tenant improvement, workplace, corporate office, healthcare, technology, education, or civic construction projects.
• Familiarity with project budgeting, scheduling, and document control.
• OSHA 10 certification is a plus.
• Working knowledge of construction drawings and specifications.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person