Construction Project Coordinator

Hollyfort has been providing construction and facility support services across Ireland since 1998. Founded as a family business and now led by the second generation, we have built a strong reputation for construction, renovation, and 24/7 maintenance services across the healthcare, education, and public sectors.

With a direct team of over 60 and a network of expert partners, we manage everything from emergency maintenance to large-scale refurbishment projects.

As we continue to expand our team, we are seeking a Construction Project Coordinator to join our team.

Responsibilities

• Coordinate information.
• Order materials and ensure timely delivery to the job site.
• Assist with change order preparation and documentation
• Break projects into defined deliverables in accordance with project governance, assign actions, and set delivery timeframes.
• Manage project documentation on site and in the office, including RFIs, submittals, drawings, change orders, and other key records.
• Schedule and document project meetings, distribute minutes, and track action item completion.
• Ensure clients’ needs are met throughout the project lifecycle.
• Assist in budget preparation.
• Analyse risks and opportunities, monitor project progress, and escalate potential delays or discrepancies as required to site management
• Maintain and update project data using systems such as Procore, SharePoint, and Excel trackers.
• Maintain accurate project files (digital and physical)
• Ensure compliance with health, safety, and quality standards, supporting audit readiness and documentation control.
• Support onboarding and training of team members on digital tools, workflows, and project systems.
• Support quality control processes
• Develop reports and presentations, including weekly and monthly status updates highlighting key issues and risks.
• Act as the point of contact and communicate project status to all participants.

This role will be based in our Dublin 12 office and project sites as required.

Requirements

• Bachelor’s degree (e.g., Construction Management, Engineering, Business) or equivalent experience in project coordination/administration.
• Strong organisational skills, attention to detail, and solid documentation experience.
• Excellent communication and teamwork skills, with a proactive, problem-solving mindset.
• Basic understanding of construction processes; previous site experience or administrative roles are an advantage.
• Organisation and time management
• Proficiency with project management software (e.g., Procore, SharePoint, Excel)

Job Types: Full-time, Permanent

Benefits:

• Bike to work scheme
• Company pension
• Employee assistance program
• On-site parking

Work Location: In person