Construction Project Manager

Position Summary:

The Project Manager is responsible for overseeing construction projects from inception to

completion, ensuring they are delivered on time, within scope, and on budget. This position

involves coordinating with internal teams, subcontractors, vendors, and clients to facilitate

smooth project execution. The Project Manager will use their problem-solving skills,

leadership, and construction knowledge to manage all project stages while maintaining

Night Owl Companies' quality standards and safety protocols.

Primary Responsibilities:

Project Planning and Coordination:

• Project Scope Assessment: Evaluate scope of work and develop detailed project

plans, timelines, and budgets in collaboration with the production team and sales.

• Scheduling: Create project schedules for jobs lasting two weeks or more, set start

dates, and coordinate with trade partners to keep projects on track.

• Client Communication: Act as the primary contact for clients, providing regular

progress reports, updates, and timelines. Communicate start dates and milestones

and conduct walk-throughs to ensure client satisfaction.

• Material & Labor Sourcing: Source and order materials and labor, staying within

budget constraints. Negotiate costs for projects not assigned to designated

subcontractors to optimize expenses.

• Permit Acquisition: Apply for and obtain necessary permits for each project;

coordinate with building departments and ensure CO (Certificate of Occupancy) is

obtained as required.

Project Execution:

• Daily Site Management: Visit project sites regularly to monitor progress, check

completed work, and document project status through daily logs and photos in

BuilderTrend.

• Subcontractor Oversight: Hire, supervise, and coordinate subcontractors,

ensuring adherence to project plans and quality standards.

• Inventory & Equipment Management: Maintain on-site storage, materials

inventory, and essential equipment, including porta-johns and fencing. Ensure

vehicles and equipment are maintained and operational.

• Safety Compliance: Ensure all team members, subcontractors, and vendors

adhere to OSHA standards and company safety protocols on job sites.

• Issue Resolution: Address any unexpected site issues, weather delays, or on-site

concerns promptly to minimize impact on the project timeline.

Financial Oversight:

• Budget Management: Create and maintain project budgets, approving invoices,

and tracking expenses to stay within financial constraints.

• Invoice Approval: Approve project invoices and receipts, submitting

documentation for management review and addressing any discrepancies.

• Financial Reporting: Review project costs regularly, provide budget updates, and

ensure accurate cost allocation for labor, materials, and subcontractors.

Documentation and Reporting:

• Project Documentation: Update BuilderTrend with daily logs, color-coded progress

markers, photos, and other project details to facilitate billing and client reporting.

• Weekly Reports: Prepare and send weekly project progress reports to clients and

management.

• Record Keeping: Maintain records of all project permits, signed documents, lien

waivers, and inspection reports.

• Warranties and Quality Control: Track warranty statuses and conduct quality

control (QC) walks with clients post-project completion, addressing any necessary

follow-up work.

Collaboration and Support:

• Internal Coordination: Collaborate with sales, accounting, and office teams to

handle accounting issues, address project needs, and track change orders.

• Client and Vendor Relations: Foster positive relationships with clients, property

managers, and trade partners, representing Night Owl Companies with

professionalism.

• Pre-Construction Meetings: Participate in meetings with subs, sales, and

ownership to align on project scope, timeline, and expectations before project start.

• Team Assistance: Support coworkers as needed, including assisting the sales team

with job leads by collecting information and photos to aid in proposal preparation.

Strategic Responsibilities:

• Vendor & Subcontractor Relations: Identify and onboard new trade partners,

ensuring alignment with company standards for quality and professionalism.

• Process Improvement: Implement best practices to improve project efficiency,

track timelines, and manage project documentation and workflow.

Qualifications:

• Strong background in project management, particularly in multi-family or

construction settings.

• Proficiency with Microsoft Excel, Outlook, and Word; experience with Jobtread and

scheduling software is preferred.

• Exceptional organizational and leadership skills, with the ability to manage multiple

projects and maintain timelines.

• Strong problem-solving skills and adaptability to handle unexpected challenges onsite.
• Excellent communication skills, enabling effective interactions with clients, team

members, and subcontractors.

This job description outlines the scope of responsibilities for the Project Manager role,

emphasizing Night Owl Companies’ commitment to quality, safety, and client

satisfaction. For any questions or clarification, please connect with your direct

supervisor.

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• 401(k) 4% Match
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Project management: 2 years (Required)
• Multifamily construction: 2 years (Required)
• Project management software: 1 year (Required)

License/Certification:

• Drivers license (Required)

Work Location: In person