Construction Purchasing Agent

Company Overview

Genesis Builders is a joint venture between Cityview and Montage Development, dedicated to delivering innovative low-density, for-sale residential communities and spearheading residential rebuilding efforts in disaster-affected areas, with Altadena as the current area of focus. This position is pivotal in driving the success of Genesis Builders’ mission**—*not only selling and/or rebuilding homes but also rebuilding lives and communities**.

Job Overview

Genesis Builders is seeking a detail-oriented Construction Purchasing Agent to source, negotiate, and procure materials, equipment, and subcontracted services for our construction projects.

This role directly supports project delivery, cost control, and construction quality by selecting reliable trade partners, confirming complete scopes of work, securing competitive pricing, and ensuring materials and services are available when needed.

You will work closely with the Purchasing Manager, project managers, superintendents, architects, and accounting team to align purchasing activities with project specifications, budgets, and construction schedules.

Essential Duties and Responsibilities

Bidding & Procurement

• Source construction materials, equipment, and subcontracted services in accordance with approved plans, specifications, budgets, and schedules.
• Prepare bid packages and solicit competitive proposals from qualified vendors and subcontractors.
• Review proposals for scope completeness, exclusions, pricing, and alignment with project requirements.
• Prepare bid comparisons, leveling sheets, and cost analyses to support purchasing recommendations.
• Negotiate pricing, payment terms, delivery schedules, and contract terms.
• Prepare and issue purchase orders and subcontract agreements in accordance with company policies and approval procedures.

Project Coordination

• Coordinate with project managers, superintendents, and design teams to confirm scopes of work, specifications, quantities, and construction sequencing.
• Identify long-lead materials and establish procurement deadlines that support project milestones.
• Track orders and deliveries, follow up on outstanding items, and resolve material availability or scheduling issues.
• Evaluate substitutions and cost-saving options with the project team while maintaining design intent and quality requirements.
• Review proposed changes for purchasing and budget impacts.

Cost Control & Documentation

• Maintain accurate purchasing logs, bid records, contracts, and supporting documentation.
• Assist with budget tracking, committed-cost reporting, and variance analysis.
• Coordinate with accounting to resolve purchase order, contract, and invoice discrepancies.
• Monitor vendor and subcontractor performance, including delivery reliability, quality, and adherence to contract terms.
• Confirm that procurement documents reflect applicable project safety, quality, and compliance requirements.

Vendor & Subcontractor Relationships

• Develop and maintain professional relationships with suppliers, manufacturers, and trade partners.
• Expand the pool of qualified vendors and subcontractors to support competitive bidding and project needs.
• Communicate expectations clearly and follow through on outstanding commitments.

Required Qualifications

• 2-3 years of construction purchasing or procurement experience; residential construction and site work experience preferred.
• Minimum of one year of hands-on construction field experience.
• Strong working knowledge of construction materials, building methods, and subcontractor scopes of work.
• Ability to read and interpret construction plans, specifications, and proposals.
• Strong negotiation, analytical, and problem-solving skills.
• Excellent organizational skills and the ability to manage multiple projects and deadlines.
• Clear, professional written and verbal communication.
• Strong attention to detail and consistent follow-through.

Software & Technical Skills

• Proficiency in Microsoft Excel and the Microsoft Office suite.
• Experience with Procore, Bluebeam Revu, Smartsheet, SharePoint, and Egnyte.
• Familiarity with construction accounting and project management systems.
• AutoCAD experience is a plus.

Pay: $100,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Advanced proficiency in Procore

Experience:

• Residential construction: 3 years (Required)
• Purchasing agent: 2 years (Required)
• read and interpret construction plans, specs and proposals.: 2 years (Required)

Work Location: In person