Construction Secretary

Overview

**PAY IS NEGOTIABLE BASED OFF EXPERIENCE!!!!!!!!!!!!!!!!!!!!!!**Join a dynamic construction team as a Construction Secretary, where your organizational skills and administrative expertise will keep project workflows smooth and efficient. In this vital role, you'll serve as the backbone of daily operations, managing communication, documentation, and office coordination to support construction projects from inception to completion. Your proactive approach and attention to detail will ensure that project teams stay on track and clients receive exceptional service.

Responsibilities

• Manage front desk operations, greeting visitors and directing inquiries with professionalism and courtesy
• Handle multi-line phone systems, screen calls, and relay messages promptly to appropriate team members
• Maintain organized filing systems for project documents, contracts, permits, and correspondence
• Perform data entry tasks accurately using Microsoft Office applications and specialized construction management software
• Coordinate calendar schedules for project meetings, site visits, and client appointments
• Support bookkeeping activities with QuickBooks, including invoicing, expense tracking, and financial record keeping
• Assist with office management duties such as ordering supplies, managing confidential information, and ensuring a tidy workspace
• Communicate effectively with clients, vendors, and team members in both English and bilingual capacities as needed
• Proofread documents for accuracy and clarity before distribution to ensure professional presentation
• Provide customer support by addressing inquiries promptly and maintaining excellent phone etiquette

Experience

• Prior office management or administrative experience in a construction industry preferred
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills essential for data entry and document preparation
• Experience using QuickBooks or similar bookkeeping software advantageous
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills, including phone etiquette and client interaction experience
• Bilingual abilities are highly valued to support diverse client needs
• Demonstrated ability to handle confidential information discreetly and professionally
• Personal assistant or clerical experience that includes calendar management and time coordination is a plus

This role offers an engaging opportunity to be an integral part of a thriving construction team dedicated to excellence. We are committed to fostering a supportive environment where your skills contribute directly to successful project delivery. All positions are paid roles designed to empower your professional growth while ensuring your contributions are recognized. PAY IS NEGOTIABLE BASED OFF EXPERIENCE!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

Pay: $18.00 - $21.00 per hour

Work Location: In person