Construction Services Administrator

The Role in Brief

Array Architects is seeking a highly organized Construction Services Administrator to support the firm's Construction Administration Advisory Team and active projects during construction.

This role provides administrative and operational support throughout the construction phase of projects, helping maintain project documentation, coordinate communications, track project activities, and support Construction Administration Leads in delivering responsive service to clients, contractors, and project teams.

The ideal candidate enjoys working in a structured environment, managing multiple priorities, maintaining accurate records, and ensuring that project information is organized, current, and accessible. Strong organizational skills, attention to detail, follow-through, and communication are essential for success in this role.

Responsibilities

• Maintain project logs including RFIs, submittals, change orders, punchlists, closeout items, and action-item trackers.
• Monitor and route project documentation, ensuring timely distribution and follow-up of outstanding items.
• Coordinate meetings, prepare agendas and meeting minutes, and maintain action-item logs.
• Organize and maintain project records in accordance with firm standards and project requirements.
• Support Construction Administration Leads with project startup, construction activities, and closeout documentation.
• Assist with preparation and distribution of project correspondence and construction administration documents.

Work Environment & Project Site Conditions

Work is performed in a combination of office, remote, client, and project site environments. Occasional travel may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Experience supporting project teams, document control, project management, construction administration, or professional services environments.
• Proficiency in Microsoft Office Suite.
• Experience with Autodesk Construction Cloud (ACC), Bluebeam, Procore, Newforma, or similar platforms.
• Familiarity with construction administration processes and project documentation.

Key Competencies:

• Organization and attention to detail.
• Communication and follow-through.
• Time management and prioritization.
• Accountability and responsiveness.
• Positive, service-oriented mindset.