Construction Specialist

We are seeking a detail-oriented and proactive Construction Project Coordinator to support projects from pre-construction and bidding through construction and final closeout. This role works closely with Construction Managers, General Contractors, architects, consultants, vendors, and internal teams to keep projects organized and moving forward.

Key Responsibilities

• Support Construction Managers throughout the bidding, permitting, construction, and closeout phases.
• Coordinate bid documents, contractor bid packages, pre-bid meetings, and consultant participation.
• Manage project information, bidding, contracts, and documentation within eBuilder and Basecamp.
• Prepare bid comparison reports and assist with contractor award and contract execution.
• Coordinate permits, Notices to Proceed, insurance/waiver documentation, and other project requirements.
• Manage contractor and consultant invoices, pay applications, change orders, contracts, and supporting documentation.
• Monitor weekly contractor reports and site photos, following up on outstanding submissions.
• Coordinate site cameras, materials testing, surveys, ADA inspections, and other project services.
• Support project completion activities, including punch lists, certificates of occupancy, warranties, O&M manuals, lien waivers, and final closeout.
• Coordinate utility transfers and owner-side project closeout documentation.
• Provide general project support, including reporting, document uploads, shipping, printing, and other administrative needs.

Qualifications

• High school diploma or GED required; additional education or training preferred.
• Strong proficiency with Microsoft Office, particularly Excel and Outlook
• Excellent organizational, communication, problem-solving, and time-management skills.
• Ability to manage confidential information and multiple deadlines.
• Proactive, collaborative, and solutions-oriented approach.
• Ability to adapt quickly in a fast-paced construction environment.
• Construction project coordination experience is required.