Construction Staff Accountant

Our company, a fast-growing construction firm located in Corpus Christi, TX, is seeking a detailed-oriented Staff Accountant to join our team. This is an exciting opportunity for an accounting professional with construction project experience to play a key role supporting multiple projects, ensuring accuracy and compliance in all financial aspects. This position plays a critical role in maintaining accurate financial records, supporting job cost tracking, and ensuring compliance with federal contract requirements.

The ideal candidate is detail-oriented, organized, and comfortable working in a small-business environment where accuracy and accountability are essential to supporting growth.

Key Responsibilities may include but are not limited to:

1. Project Accounting

• Allocate projectrelated costs accurately to appropriate projects for financial analysis
• Maintain accurate project cost records within the accounting system.
• Regularly review, reconcile, and report on project budgets, financial commitments, expenses, and revenues
• Bimonthly reporting of costing per project basis for management
• Assist management in the preparations of Work in Progress schedules and Percentage Completed Contracts reports for financial reporting
• Collaborate closely with management and internal stakeholders, delivering relevant financial data and supporting effective project financial management

2. Compliance & Documentation

• Ensure all accounting activities adhere to financial laws, regulations, and the company’s internal procedures.
• Assist with maintaining records required for compliance with FAR federal contracts
• Assist with projectrelated audits, ensuring completeness and accuracy of all supporting financial documentation
• Maintain organized digital and physical accounting records
• Manages companywide insurance policies (liability, property, workers' compensation)
• Ensure Subcontractor compliance, including but not limited to: maintaining current COIs, accurate certified payroll reports, proper submission of release of liens, and other compliance items as necessary
• Ensure proper documentation for subcontractor payments for federal reporting
• Effectively manage insurance audits, DOL audits, and assist as required on legal, banking, bonding, retirement and investment plans.
• Other duties may be assigned as necessary (ordering office supplies or assisting staff as needed).

3. Budgeting

• Responsible for managing budgets within the accounting software, including uploading new project budgets and overseeing budget revisions and adjustments
• Conduct budgettoactual reviews to confirm accuracy of labor costs, expenses, and consulting fees against approved budget allocations and ensure alignment with budget parameters

4. Bank & Account Reconciliations

• Assist with the management and maintenance of bank accounts and credit card activities
• Monitoring daily cash flow
• Ensure deposits are timely made
• Maintain & reconcile the monthly bank and credit card statements
• Reconcile subcontractor pay applications.
• Assist with account reconciliation other general ledger accounts as required
• Assist with monthly closeout procedures, ensuring financials are in compliance with GAAP
• Assist with yearend review of accounting records or audited financials performed by outside CPA firm.

5. Payable Accounts

• Process vendor and subcontractor invoices.
• Verify invoices against purchase orders and project cost codes.
• Track subcontractor compliance documents (W9s, COIs, lien waivers, weekly certified payroll reports).
• Prepare check runs and electronic payments as required.
• Maintain organized vendor files.
• Bimonthly reporting of payables.

6. Accounts Receivable

• Assist with preparation of progress billings using WAWF; some AIA format may be required
• Generate invoices for Time & Materials contracts
• Track retainagereceivable as needed
• Monitor AR aging and follow up on outstanding receivables
• Bimonthly reporting preparation of aging, collections, liens and/or retention reporting

Qualifications

Education

• Associate’s or Bachelor’s degree in Accounting.
• Relevant construction accounting experience may be a substitute for formal education.

Experience

• 4+ years of accounting experience required.
• Construction project accounting experience preferred
• Experience with Work in Progress (WIP) reporting and percentage completed contracts a plus
• Experience with government contracts a plus.
• Must be required to pass a background check.

Technical Skills

• Experience with construction accounting software (Sage 100/300, QuickBooks Contractor, Foundation or similar construction related software).
• Strong Excel skills.
• Understanding of AIA billing format is a plus.

Key Traits for Success

• Highly detailoriented
• Strong organizational skills
• Ability to work independently
• Excellent communication skills
• Comfortable in a smallbusiness environment
• High integrity and confidentiality

Benefits

• 401(k) match subject to eligibility waiting period
• Other insurance options (NonMedical) available
• Paid Time Off Based on Employee Handbook

Potential for Growth

This role is ideal for someone who wants to grow with a company transitioning from small business operations to a structured, audit ready federal contractor. We seek a part-time employee (up to 30 hours/week) eager to learn, take on increasing responsibility, and help build scalable processes as the company matures.

The position will report to the jobsite located at the Naval Air Station -Corpus Christi. Please submit a resume, pay requirements and available schedule for consideration.