Construction Technical Assistant and Office Assistant

PLEASE SEE OUR WEBSITE TO APPLY: https://westville-nj.com/public-notices/employment-opportunities/

Position Summary:

The Construction Technical Assistant provides administrative and technical support to the Construction Department as well as support for the Housing and Code Enforcement Department and other office duties as necessary. This position tracks permits and inspections, maintains records and supports inspectors to ensure projects comply with local codes, ordinances, and regulations. In addition to working with Construction officials this individual will also provide clerical support to the Housing and Code Enforcement Official as well as accepting water/sewer/tax payments and entering all payments into the Edmunds system and providing clerical support to the Celebrations Committee as well as performing office duties as needed.

Key Responsibilities:

Project Support & Coordination Construction Assistant

• Maintain and update project files, permits, contracts, inspection reports, and related documentation, including scheduling inspections for Inspectors.
• Coordinate communication between inspectors, contractors, and residents as needed.

Housing & Code Enforcement

• Assist the Code Enforcement Officer with scheduling and clerical support Edmunds System
• Enter Borough transactions (e.g. water/sewer/tax/dog licensing etc.) payments into the accounting tracking system

Celebrations Committee and General Administrative Duties

• Provide clerical support to the Borough’s Celebration Committee (e.g. track donations, send out letters requesting support, etc.) and perform general office tasks as needed Payments to the Borough
• Responsible for depositing miscellaneous payments into the Borough’s banking accounts
• Draft correspondence, meeting notes, project summaries, and other documentation. Maintain databases, spreadsheets, and other Word documents
• Serve as a liaison between contractors, municipal staff, and the public regarding construction and general business inquiries.
• Respond to public questions and concerns in a professional manner.

Qualifications:

Education & Experience

• High school diploma required, Construction Technical Assistance certification preferred

Skills

• Strong organizational, multitasking, and communication skills
• Proficiency with Microsoft Office and the Edmunds system
• Strong customer service skills

Pay: $20.00 per hour

Expected hours: 29.5 per week

Work Location: In person