Construction VA (estimating experience)

About the role

We're looking for experienced remote Construction Admin VAs who also have estimating support experience to support a growing residential building business in Australia. These are full-time, remote roles working closely with residential builders to keep jobs moving and quotes turning around quickly. You'll prepare and send plans out for pricing, chase quotes from trades and suppliers, help pull estimates together, and keep the admin and operational side of the business organised and running efficiently.

Key responsibilities

• Maintain and update project timelines, task lists and client schedules
• Set up new jobs and keep project data accurate as builds progress
• Track what is due across multiple jobs and flag anything at risk of slipping
• Keep job files, plans and documentation organised and current
• Issue purchase orders and track material lead times
• Manage subcontractor compliance documents, including insurances, licences and white cards
• Chase confirmations and bookings so trades are locked in ahead of each stage
• Send plans, drawings and scopes out to trades and suppliers for quoting
• Track and follow up quote requests from contractors, suppliers, designers and engineers
• Collate quotes into a clear comparison so the builder can price the job quickly

About you

• At least 3-4+ years of experience in construction admin or operations support, working directly for international clients across Australia, the US, the UK and/or Europe
• A strong working knowledge of how Australian residential builders operate day to day
• Exposure to estimating or quoting, including sending plans out for pricing and chasing quotes
• A working knowledge of Australian residential construction stages and terminology
• Experience issuing purchase orders, tracking compliance documents and coordinating suppliers
• High attention to detail and accuracy, especially with pricing, numbers and data entry
• Clear written English and confidence communicating directly with the business owner
• Experience with construction platforms such as Wunderbuild, Buildxact, Buildertrend, Tradify or ServiceM8
• Google Workspace and/or Microsoft Office
• ClickUp, Trello, Asana, Monday.com, or Xero