Consultant Unit Program Manager (DOT/GO/PINF #18896)

Posting Details

The New Mexico Department of Transportation (NMDOT) Consultant Unit within the Statewide Transportation Improvement Program (STIP) Bureau oversees the annual consultant design budget, including obligation of funds, reconciliation and payment of invoices, tracking of on-call contracts and task authorizations, and project corrections via Journal Entry (JE) or Journal Vouchers (JV) as required. This position coordinates with internal NMDOT staff and external consultants as needed for corrections to task authorizations, and for the update and maintenance of the NMDOT Consultant Services Handbook.

As a valued new employee to NMDOT, you may be eligible to received three (3) days of administrative leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.

Interviews are anticipated to be conducted within two weeks of closing date.

Why does the job exist?

The Consultant Unit Program Manager exists to oversee the update of the Consultant Services Handbook and to handle the task authorization form processing for all design budget funded on-call contracts. The position will also be responsible for tracking task authorization Notice to Proceed (NTP) documents, updating invoice tracking sheets as needed and other duties as assigned by the STIP Bureau Chief or the STIP Design Manager.

How does it get done?

The primary responsibilities of this position will include:

• Working with the NMDOT Procurement Division, STIP Bureau, and Chief Engineer to review and update and/or rewrite the 2021 NMDOT Consultant Services Handbook to reflect current processes and requirements.
• Review and process all on-call task authorization forms submitted by NMDOT Project Managers (PMs).
• Ensure unit rate schedules, scope of work, allowable costs, and equipment all match the executed contract.
• Processing the forms also includes a thorough review of the Purchase Order (PO), expenditures, previous task authorizations, and remaining balances to ensure the new request is within the available funding.
• Coordination and communication between the NMDOT PMs, Consultants, and the NMDOT legal team may be required.
• Obtaining required signatures on the task authorization forms, request the Notice to Proceed (NTP) letters from the Project Managers and updated tracking sheets with new task order amount so the Design Analysts can verify invoice accuracy.

Who are the customers?

The NMDOT Programs and Infrastructure Division (PINF), Procurement Division, external consultants, and other NMDOT staff.

Ideal Candidate

The NMDOT Programs and Infrastructure Division (PINF), Procurement Division, external consultants, and other NMDOT staff.

Minimum Qualification

Bachelor's Degree in a relevant field of study from an accredited college or university and two (2) years of professional level experience with a tactical impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.

Working Conditions

Work is performed in a general office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required. Some lifting of boxes, weighing 20 lbs. or less may be required. Use of an NMDOT state vehicle will be required.

Supplemental Information

Do you know what Total Compensation is? Click here

Agency Contact Information: Jolene Herrera, (575) 202-4698. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.