Contract Admin

Job Summary

The Contract Administrator is responsible for managing, reviewing, and administering construction contracts to ensure projects are delivered in accordance with agreed terms, timelines, and budgets. This role involves coordination between clients, consultants, contractors, and internal teams to minimize risks and ensure contractual compliance.

Key Responsibilities

1. Contract Management
   Prepare, review, and administer construction contracts, subcontracts, and agreements
   Ensure all contract documents comply with company policies and legal requirements
   Monitor contract performance and compliance throughout the project lifecycle

2. Tender & Procurement
   Assist in tender preparation, evaluation, and award process
   Review tender documents, BOQ, and specifications
   Coordinate with procurement team for contractor and supplier appointments

3. Cost & Variation Management
   Evaluate variation orders (VO) and claims from contractors
   Monitor project costs against budget
   Prepare cost reports and recommendations

4. Claims & Dispute Handling
   Assess contractor claims (EOT, loss & expense, etc.)
   Support negotiation and resolution of contractual disputes
   Maintain proper documentation for claims and disputes

Maintain proper contract records, correspondences, and project documentation
Prepare progress reports, contract status reports, and financial updates
Ensure timely issuance of notices, certificates, and approvals

6. Compliance & Risk Management
   Identify contractual risks and propose mitigation strategies
   Ensure compliance with local regulations, standards, and contract conditions (e.g., PAM, CIDB guidelines)
   Monitor insurance, bonds, and warranties

7. Liaison & Coordination
   Act as the main point of contact for contract-related matters
   Coordinate with project managers, consultants, clients, and contractors
   Attend project meetings when required

Requirements
Diploma/Degree in Quantity Surveying, Construction Management, Civil Engineering, or related field
Minimum 2–5 years experience in contract administration within construction industry
Familiar with standard forms of contract (e.g., PAM, FIDIC)
Strong knowledge in contract law, tendering, and cost control
Good negotiation and communication skills
Proficient in Microsoft Office (Excel, Word)

Preferred Skills
Experience in high-rise / commercial / infrastructure projects
Strong analytical and problem-solving skills
Attention to detail and good documentation practice

Key KPIs
Timely contract administration and documentation
Accuracy in variation and claims assessment
Cost control within approved budget
Minimization of disputes and contractual risks