Contract Admin

Company: Reyes Construction, Inc.
Location: Pomona, CA
Work Authorization: Must be authorized to work in the U.S. – no current or future sponsorship

About the Company:
Reyes Construction, Inc. is a well-established heavy civil contractor known for delivering complex transportation, water, wastewater, and structural concrete projects across Southern California. The company is recognized for its hands-on leadership, strong self-perform capabilities, and consistent delivery of large public works infrastructure including highway, bridge, and municipal utility improvements.

Position Summary:
The Contracts Admin provides day to day support to the Contracts Manager, assisting with subcontract and purchase order administration, insurance certificate tracking, and post-award contract management across active projects. This role offers strong exposure to contract documentation and compliance processes within a well-established heavy civil organization.

Duties and Responsibilities:

• Obtain and monitor subcontractor and vendor insurance documentation, following up as needed to keep records current
• Compile and maintain up-to-date subcontractor and supplier lists for each active project
• Prepare and edit purchase orders and change orders, ensuring accuracy before execution
• Keep a running status log of subcontracts, POs, change orders, and any pending paperwork
• Organize and maintain both digital and physical contract files
• Manage a centralized log tracking all active and historical contracts
• Handle administrative tasks tied to contract closeout and post-award follow-up
• Support outreach efforts related to small business participation and good faith documentation
• Provide general office support, including document handling, scanning, and correspondence
• Take on additional administrative tasks or special assignments as needed

Qualifications:

• Minimum 2 years of contract experience, preferably in horizontal, heavy civil construction, including public works, design-build, and design-bid-build
• Experience with Federal Acquisition Regulation (FAR) preferred
• Familiarity with insurance certificates, labor compliance, PLAs, and other subcontract documentation
• High School diploma or equivalent required
• Proficiency in MS Excel, MS Word, and MS Outlook required

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person