Contract Admin

Qualifications

1)    Bachelor's degree from a Faculty of Engineering.

2)    Proficient in basic computer programs and able to use Microsoft Office, particularly Microsoft Word, Microsoft Excel and Microsoft PowerPoint, with strong skills in correspondence, records administration and document preparation.

3)    Able to work full-time and outside normal working hours, including at locations other than the regular workplace, as assigned.

Scope of Work

1)    Prepare, update, compile and maintain the database of contracts and memoranda of agreement, including supporting documents for their administration, in the areas under the department's responsibility.

2)    Support and prepare documents related to the administration of contracts and memoranda of agreement, such as invoicing of service fees and penalties, and coordinating the collection of information among internal departments to ensure compliance with the contracts and memoranda of agreement.

3)    Prepare, update, compile and maintain the land utilization database, including supporting documents on land utilization, in the areas under the department's responsibility.

4)    Prepare, update, compile and maintain the database of documents used to provide clarifications to government agencies.

5)    Prepare, update, compile and maintain the database of stakeholders under the department's responsibility.

6)    Coordinate and support relationship-building activities, and prepare documents for satisfaction surveys, with stakeholders under the department's responsibility.

7)    Prepare and manage gifts, gift vouchers, souvenirs and similar items to support relationship-building with stakeholders on various occasions and major festivals.