CONTRACT ADMIN

About the role

We are seeking a Contract Administrator to join our team in Subang Jaya, Selangor on a full-time basis. This role is pivotal to the successful management and administration of our construction contracts. As Contract Administrator, you will be responsible for ensuring that all contractual obligations are met, disputes are minimised, and projects proceed smoothly from inception to completion. You will serve as a critical liaison between clients, contractors, and internal stakeholders, playing an essential role in protecting the company's interests whilst maintaining positive working relationships.

Key responsibilities

• Managing and maintaining comprehensive contract documentation, including tender documents, agreements, variations and correspondence
• Reviewing and analysing contract terms and conditions to ensure compliance with company policies and industry standards
• Administering variations, change orders and claims in accordance with contract requirements
• Monitoring contractor performance and ensuring adherence to contractual obligations and timelines
• Preparing and submitting progress reports, payment certificates and financial statements related to contracts
• Coordinating and facilitating communication between clients, contractors, consultants and internal teams
• Identifying potential contractual risks and disputes, and recommending preventative measures
• Maintaining accurate records and updating contract registers and project databases
• Assisting in the resolution of contractual disputes through negotiation and mediation
• Ensuring compliance with regulatory requirements, health and safety regulations, and company procedures

What we're looking for

• Diploma or degree in Construction Management, Civil Engineering, or a related field (or equivalent professional experience)
• Minimum 3-5 years' experience in contract administration within the construction industry
• Strong knowledge of contract management principles, construction industry standards, and relevant legislation
• Proficiency in contract documentation and familiarity with various contract forms (e.g. JKR, PAM, CIDB)
• Excellent organisational and time management skills with the ability to manage multiple contracts simultaneously
• Strong written and verbal communication skills with fluency in English and Malay
• Advanced proficiency in Microsoft Office applications, particularly Excel and Word
• Attention to detail and a proactive approach to identifying and resolving contractual issues
• Ability to work collaboratively with diverse teams and stakeholders at all levels
• Professional certifications such as CIDB registration or ACCA qualifications would be advantageous