Contract Administrator

The Company

This is a long-established D&C commercial fit-out head contractor specialising in office fit-outs, refurbishments and workplace upgrades.

With offices across Sydney, Melbourne, Brisbane and Adelaide, they offer the stability and structure of a national business, while the Sydney team remains boutique, close-knit and hands-on.

They specialise purely in office fit-out and refurbishment projects, including end-of-trip facilities, lobby upgrades, amenities upgrades, lift upgrades and commercial workplace fit-outs. Their projects typically sit around the $2M mark, with larger projects delivered up to circa $8M.

The Opportunity

Due to continued project demand, they are looking for a Contracts Administrator to join their Sydney team.

This role would suit someone who enjoys being part of a collaborative, down-to-earth team and is happy to get involved across the detail of project administration, documentation, approvals and delivery support.

A key requirement for this role is experience using the NSW Planning Portal, including liaising with certifiers and managing permit and approval applications. This is particularly important due to the nature of their commercial office fit-out and refurbishment work.

Key Responsibilities

• Support contract administration across commercial office fit-out and refurbishment projects.
• Prepare and manage subcontractor documentation, scopes of work, purchase orders and project records.
• Assist with procurement, RFIs, variations, progress claims, cost tracking and project reporting.
• Coordinate project documentation between internal teams, consultants, subcontractors and site teams.
• Liaise with certifiers, consultants and relevant authorities regarding permits, approvals and compliance requirements.
• Prepare, lodge and manage applications through the NSW Planning Portal.
• Support Project Managers with project setup, correspondence, meeting minutes and action tracking.
• Assist with QA documentation, handover packs, defects close-out and project completion documentation.

About You

You will ideally have:

• Previous experience as a Contracts Administrator, Project Coordinator or similar within construction, fit-out or commercial interiors.
• Experience within commercial office fit-out, refurbishment or design and construct projects.
• Good working knowledge of the NSW Planning Portal.
• Confidence liaising with certifiers and managing permits, applications and approval documentation.
• Strong attention to detail and the ability to stay across multiple moving parts.
• A team-first attitude and willingness to pitch in where needed.
• Good communication skills and a proactive, solutions-focused approach.
• A down-to-earth personality with no ego.

This role would suit someone who enjoys working in a boutique team environment and wants to be part of a business where people support each other, take ownership and genuinely care about delivering quality work.

What’s on Offer

• Salary up to $130k + super, depending on experience.
• Join a long-established commercial interiors business with over 45 years in the market.
• Work on quality office fit-out and refurbishment projects across Sydney.
• Boutique Sydney team with the backing of a national business.
• Supportive, down-to-earth culture with no egos.
• Quarterly events and regular connection with the Melbourne head office.
• Flexibility to work from home when needed, although this is primarily a team-based office role.
• Strong repeat client base and ongoing project pipeline.

Fortis Talent has been exclusively engaged to deliver this appointment. No other agency has access to this role. To be considered, this is the only pathway in - all applications will be handled directly and confidentially by us.

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