Contract Administrator

This is a remote position.

Build your career with McGloin Baker

McGloin Baker is looking for an organised and capable Contract Administrator to join our team in the Northern Rivers and Clarence Valley Region.

Working closely with experienced Project Managers, you will play an important role in keeping project finances, documentation, procurement and contract activities organised and on track.

This is an opportunity to take ownership of a varied role, contribute to the effective delivery of projects and build your project experience as part of a growing team.

About McGloin Baker

McGloin Baker is a project management, engineering and consultancy business supporting infrastructure, construction and development projects across the Northern Rivers & Clarence Valley.

We work with contractors, principals, asset owners, councils, developers and project delivery teams, providing experienced professionals who can step into live project environments and make an immediate contribution.

Our approach is practical, collaborative and focused on delivering strong outcomes. As a growing business, we offer our people direct access to experienced leaders, genuine responsibility and the opportunity to help shape how we work.

The Opportunity

As Contract Administrator, you will provide financial, contract and project support to Project Managers and the broader project team.

Your responsibilities may include:

• Preparing and maintaining project financial reports, cost trackers and budget updates.
• Raising, monitoring and reconciling purchase orders.
• Assisting with invoice processing and checking expenditure against project records.
• Maintaining accurate project registers, records and filing systems.
• Preparing meeting agendas, taking minutes and monitoring action items.
• Proofreading and formatting reports, correspondence and client documentation.
• Preparing spreadsheets, presentations and other project deliverables.
• Supporting procurement and contract administration activities.
• Monitoring project deadlines, actions and documentation requirements.
• Coordinating information between Project Managers, team members and stakeholders.
• Providing day-to-day project support across a range of activities.
• Identifying missing information, following up outstanding actions and helping keep work moving.
• Maintaining accurate, complete and professional project records.

Requirements

About You

You may currently be working as a Contract Administrator, Project Administrator or Project Coordinator and are looking for a varied role with greater exposure to project delivery.

Ideally, you will bring:

• Experience in contract administration, project administration, project coordination or a similar project-focused role.
• Strong organisational and time management skills.
• Experience with purchase orders, invoices, cost tracking or financial reporting.
• Excellent attention to detail and confidence working with project documentation.
• Strong proofreading, formatting and written communication skills.
• Experience preparing meeting minutes and maintaining action registers.
• Confidence using Microsoft Word, Excel, Outlook and Teams.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach and the confidence to follow up outstanding information.
• The ability to work independently while contributing to a collaborative team.

Experience within local government, civil infrastructure, construction, engineering or a project delivery environment would be highly regarded.

You'll do well at McGloin Baker if you are:

• Organised, dependable and detail-focused.
• Proactive and comfortable taking ownership.
• Confident working with financial and project information.
• Able to anticipate what needs to be done and follow tasks through.
• Comfortable working in a changing project environment.
• Practical and solutions-focused.
• Able to communicate confidently with different stakeholders.
• Interested in contributing to the success of a growing business.

Benefits

Why join McGloin Baker?

• Take ownership of a varied and important project support role.
• Work directly with experienced Project Managers, directors and senior leaders.
• Build your experience across project finance, procurement and contract administration.
• Join a practical, supportive and low-ego team.
• Gain exposure to a range of project delivery activities.
• Work in an environment where initiative and attention to detail are valued.
• Build your career as McGloin Baker continues to grow.

All applications will be treated confidentially.

McGloin Baker is an equal opportunity employer. First Nations people are encouraged to apply. We recognise the valuable skills and attributes of veterans and welcome applications from ex-service personnel.