U
UTA
Contract Administrator
2 months ago
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Important information
Contract type:
Permanent
Location:
Los Angeles, CA, USA
Work mode:
Onsite
Published on:
30 August 2026
What they need
- UTA seeks a Contracts Administrator to provide support for our Guild Relations and Business Affairs teams
- The successful candidate will have excellent attention to detail and organization to enable processing of contracts
- This role will build effective relationships internally with all levels in a fast-paced business environment
- Consolidate, maintain, and organize entertainment contracts, as well as certain financial provisions in contracts, primarily for writers, directors, and actors, in coordination with the agents’ offices and UTA accounting department
- Help track invoices and contractual payments in spreadsheets for internal and external purposes
- Prepare deal summary reports and maintain organized databases of contractual activity
- Review and analyze guild agreements such as WGA, PGA, DGA, AEA and SAG-AFTRA under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable, to help respond to and facilitate agent inquiries
- Act as additional point of contact with various guilds and with internal stakeholders regarding guild matters
- Help foster and maintain positive, professional relationships with external guild representatives and internal stakeholders
- Proactive monitoring and research regarding new guild rules, flagging potential issues and recommending resolutions under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable
- Coordinate communications and submissions between internal, cross-functional departments and external guild contacts, if and as directed by the Guild Relations Manager
- Handle confidential and time-sensitive information with discretion and professionalism
- Participate in analyzing data stored in applicable databases, including preparing reports and correspondence with discretion and attention to detail
- Conduct other duties as needed- Bachelor’s degree or equivalent professional experience required
- Strong organizational and time management skills with the ability to multitask and manage priorities in a fast-paced environment
- Must be proficient in Adobe Acrobat, Microsoft Excel, Microsoft Word, and Box
- Experience working on cross-functional teams and liaising with external and internal stakeholders
- Experience handling legal documentation and contracts
- Experience exercising discretion and handling confidential information
- 2-3 years of contracts administration, business affairs or legal administration experience preferred
- Interest in entertainment law and industry operations, guild relations, and business affairs
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