Contract Administrator

Key Responsibilities

• Administer and manage main contracts, subcontract agreements, purchase orders and related contractual documentation throughout the project lifecycle.
• Review contract conditions, specifications, drawings, BOQ, scope of work, schedules and other contract documents to identify contractual obligations, risks and entitlements.
• Ensure compliance with contractual requirements, notice provisions, submission timelines, payment terms and project-specific procedures.
• Prepare, review and maintain contractual correspondence, notices, instructions, approvals, confirmations and other formal communications.
• Monitor and manage Variations, Change Orders, Extension of Time (EOT), Delay Claims, Disruption Claims, Loss & Expense and other contractual entitlements.
• Identify potential contractual risks at an early stage and advise the Project Manager and Commercial Manager on appropriate mitigation measures.
• Maintain comprehensive Contract Registers, Variation Registers, Claims Registers, Correspondence Registers and Notice Trackers.
• Review and assess subcontractor claims, variations, EOT requests, payment applications and contractual submissions.
• Coordinate with Planning and Project Controls teams to establish contractual entitlement for delays, disruptions and extension of time claims.
• Review project programmes, progress updates and delay events from a contractual perspective and ensure proper documentation of critical events.
• Assist in preparation, substantiation and negotiation of contractual claims with the Client, Consultant and Subcontractors.
• Ensure timely submission of contractual notices in accordance with the requirements of the contract and applicable conditions.
• Review and advise on FIDIC-based contracts and other bespoke forms of construction contracts.
• Support commercial teams in contract negotiations, amendments, settlements and resolution of contractual disputes.
• Monitor Client/Consultant instructions and ensure that changes to the scope are properly documented and commercially evaluated.
• Ensure all verbal instructions, site instructions and design changes are formally recorded and converted into appropriate contractual submissions.
• Coordinate with QS/Commercial teams for valuation of variations, claims and additional works.
• Review subcontract agreements to ensure alignment with main contract obligations, particularly regarding back-to-back provisions, notices, liability and risk allocation.
• Monitor subcontractor contractual performance and ensure compliance with agreed scope, programme, milestones and contractual obligations.
• Maintain accurate records of contractual deliverables, insurance, bonds, guarantees, warranties and other contractual requirements.
• Assist in preparation of monthly commercial and contractual reports highlighting key risks, claims, variations, notices and outstanding issues.
• Participate in contractual meetings with Clients, Consultants, Subcontractors and Project Management teams.
• Support the Project Manager and Commercial Manager in resolving contractual issues and maintaining positive commercial relationships.
• Assist in dispute avoidance and resolution, including preparation of supporting documentation for mediation, adjudication, arbitration or litigation when required.
• Ensure proper close-out of contracts, including final accounts, outstanding claims, variations, warranties, retention and contractual obligations.
• Maintain a complete and auditable contractual document trail throughout the project.

High-Rise Project Focus

The successful candidate should have strong exposure to high-rise building construction, including:

• Residential, commercial and mixed-use towers
• High-rise concrete and structural works
• Architectural and finishing works
• MEP services and coordination
• Façade, curtain wall and external works
• Vertical transportation/lifts
• Fit-out and specialist subcontract packages
• Design changes and construction variations
• Authority approvals and project interfaces
• Multiple subcontractor and specialist contractor packages

Key Competencies

• Strong knowledge of construction contract administration and commercial management
• Excellent understanding of FIDIC and construction contract conditions
• Strong expertise in claims, variations, EOT and delay management
• Excellent contractual and commercial risk assessment skills
• Strong knowledge of subcontract administration and back-to-back contracting
• Excellent written and verbal communication skills
• Strong negotiation, analytical and problem-solving abilities
• Ability to manage multiple contractual matters under tight project deadlines
• Strong documentation, reporting and record-management skills
• Ability to work effectively with Project Management, QS, Planning, Engineering and Procurement teams
• Strong attention to detail and ability to identify contractual risks and opportunities

Desired Candidate Profile

Education & Experience

• Bachelor's Degree in Quantity Surveying, Civil Engineering, Construction Management, Business Administration, Law or a related discipline.
• 10+ years of relevant experience in contract administration within major building construction projects.
• Proven experience working on high-rise towers, commercial buildings, residential developments or mixed-use projects.
• Strong experience with main contracts and subcontract administration.
• Hands-on experience in FIDIC contracts, variations, claims, EOT, delay analysis and contractual correspondence.
• Experience working with international consultants, clients, subcontractors and major construction contractors is highly preferred.
• Membership/certification from RICS, CIArb, CIPS or equivalent professional bodies will be an advantage.