Contract Administrator

reqId: 168685

Category: Administration, Call Centre & Customer Service

Location: Wanganui, Manawatu-Wanganui, 4500

Permanent

Ventia is on the hunt for an experienced Contract Administrator to support our operations team in Whanganui. This role is responsible for contract administration, tender submissions, training coordination, health and safety support, and general office administration.

What's in it for me?
Competitive remuneration + Health Insurance
Be part of a supportive team with genuine career development opportunities
Flexibile working environment
Join a growing infrastructure services organisation

Key Responsibilities
Contract Administration
Prepare and submit monthly client claims
Maintain contract databases and electronic contract files
Follow up claims through to payment and resolve client queries

Tender Administration
Obtain and organise tender documentation
Prepare tender files, schedules, and supporting documents
Coordinate tender submissions and ensure deadlines are met

Training & Compliance
Maintain employee training and competency records
Coordinate training bookings and mandatory compliance requirements

Health & Safety Support
Assist with safety audits, reporting, and hazard management
Support incident investigations and corrective actions
Promote a strong safety culture across the business

General Administration
Provide administrative support to managers
Prepare correspondence, reports, and meeting minutes
Manage visitor and contractor sign-in processes
Support the efficient day-to-day operation of the office

About You
Minimum 4 years experience in an administration support role
Excellent written and verbal English communication skills
Strong Microsoft Office skills, particularly Word and Excel
Highly organised with strong attention to detail
Ability to manage multiple priorities and meet deadlines
Experience in contract administration, construction, or infrastructure industries is advantageous

What You'll Bring
A proactive and positive attitude
Strong customer service and stakeholder management skills
Commitment to health, safety, and compliance
A focus on accuracy, efficiency, and continuous improvement

About Ventia
As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.

Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Māori and Pasifika peoples and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

How to apply
Click the Apply Now button to start the journey to find your further with Ventia.

Position Reference Number: 168685