Contract Administrator

Contract Administrator — Boutique Residential Development

M3 Group | Melbourne, VIC | Full Time

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Not every contract administrator gets to bring designs to reality that is worth being proud of. We do.

At M3 Group, every development we build is architecturally designed, intentionally detailed, and built to stand the test of time. We are a boutique developer with over 30 years in the Melbourne market — and we have never been interested in volume. We are interested in quality. We are looking for people who feel the same way.

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About M3

M3 Group is an integrated property development, architecture, and construction business. We design, develop, and build medium-density residential projects across Melbourne's established suburbs — townhouses that are architecturally considered, beautifully detailed, and built to endure.

We are not a volume builder. We do not measure success in the number of projects we turn over. We measure it in the quality of what we leave behind. Our homes are bought by people who care — and built by people who care just as much.

We’re seeking a Contract Administrator to own and manage the contract lifecycle for trade across our portfolio of project. If this is the seat you’ve been waiting for, we want to know you.

The Role

As our Contract Administrator, you own everything about subcontract documentation, insurance and licence compliance, purchase orders, mobilisation dates, progress claims, variation paperwork and close-out — from construction breaking ground through to handover. You work at portfolio level across every active M3 project and report directly to the Project Manager. This is an office-based commercial role, run from our Fitzroy North studio, with site visits as required.

What this role requires

• Responsible for timeline, scope and costs for every M3 project

• own the contract administration end to end, and track build progress against programme every week across every active site; reporting to the project manager

• assist with evaluation and ongoing management of our panel of suppliers and trades

Who we are looking for

• 2-4 years in residential construction cost management (quantity surveying, estimating or commercial management), with experience managing subcontractor procurement

• Preferably have townhouse track experience with boutique or privately-held developers

• someone who makes commercial calls on data and not assume “we’ve always used them”; constantly seeking market relevant rates

• strong Excel cost-modelling, and confident reading architectural, structural and services drawings to extract cost

• comfortable in BuilderTrend or a similar construction and estimation platforms

Why M3

You will own the commercials on a number of projects the whole business is genuinely invested in — architecturally ambitious, quality-first developments where every dollar is spent with intent. You will have real authority: you set the cost plan, manage the supplier panel, and drive negotiated outcomes. This role reports to the Construction Director. If that is how you already work, this is the right place for you.

Salary: Competitive, commensurate with experience.

Location: M3 studio, Fitzroy North (Melbourne), with site visits across metropolitan Melbourne as required.

Register your interest

Send your resume and a short note about a project where you owned the numbers and are proud of the result. Due to the volume of applications, we will only respond to the ones that meet our requirements.