Contract Administrator

About the Company

Renowned as one of Australia’s largest and most respected industrial and commercial builders, Vaughan Constructions has been building lifelong customer relationships since 1955. With projects across commercial, education and industrial sectors – including some of the largest structures in the southern hemisphere – Vaughan is a trusted national leader.

With offices in Melbourne, Sydney and Brisbane, we’re a fully integrated builder delivering projects across Australia.

At Vaughan, you’ll find an open, friendly environment where high performance and genuine enjoyment go hand in hand. Our teams work as one, guided by shared values of Respect, Integrity, Teamwork, Efficiency and Safety.

It’s a culture we’re proud of, and one recognised as Employer of Choice by The Australian Business Awards for four consecutive years from 2020 to 2024.

If you’re looking to build your career with an award-winning construction business that values its people as much as its projects, Vaughan could be the place for you.

About the Role

We're looking for a detail-driven Contract Administrator to support project success across tendering, procurement, and construction delivery. You'll work closely with Project Managers to keep subcontractor documentation, purchasing, and contract compliance running smoothly — playing a key role in delivering projects on time and to spec.

What You'll Be Doing

• Reviewing tender documents, subcontractor pricing, and supplier quotes
• Preparing pricing documents and coordinating tender feedback
• Reviewing shop drawings and subcontractor documentation
• Administering the tender process for sub-contract packages — scopes, pricing, negotiation
• Supporting order meetings, drafting orders, checking subcontractor references
• Managing tools, equipment, site padlocks and key registers
• Supporting the team through to Practical Completion
• Managing shop drawings, as-built drawings, and operation manuals
• Working across SOS, Procore, Aconex and similar platforms
• Understanding and administering Head Contract conditions, variations, EOTs and progress claims
• Supporting site establishment, client variations, budget reporting, and Green Star compliance

What You'll Bring

• Tertiary qualification in Construction Management or Project Management
• Current White Card (or equivalent)
• Solid knowledge of building codes, standards, and construction practices
• Familiarity with MS Project and confidence across Word, Excel, PowerPoint, Outlook and Teams
• High attention to detail and strong safety awareness
• A team player who's adaptable, ethical, and thrives in a changing environment

Why Vaughan Construction?

Join a growth-focused, values-driven business where your expertise makes a real impact. Enjoy a range of benefits including:

• Employee Assistance Program for you and your family
• Discounts across health insurance, gyms, travel, retail, and more
• Generous paid parental leave
• Annual Employee Donation Scheme
• Regular team and social events
• Career development and progression opportunities

How to Apply

Click "Apply Now" to submit your updated resume. Further enquiries can be directed to Tracy Davidson, Talent Acquisition Specialist via email to [email protected]

Vaughan Construction is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promoting an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.