Contract Administrator

About the role

We are seeking a Contract Administrator to join our Brisbane head office in a full-time, permanent position. Reporting to the Contracts and Administration Manager, you will administer contracts and reporting across the full order cycle, from order placement through to close-out. You will make sure all contractual and financial documentation is accurate, compliant and maintained to a high standard. You will also contribute to improving our systems and processes, including through our platform and AI tools.

Key responsibilities

• Administer supplier, customer and service provider contracts across the full order cycle, from placement to close-out.
• Serve as the primary point of contact for internal and external stakeholders on all matters relating to the relevant contract.
• Review contractual documentation to confirm it complies with agreed terms, specifications and timeframes.
• Review and validate commercial documents including import documentations from the suppliers, freight forwarders, carriers and service providers against contracts, quotes and purchase orders.
• Prepare payment support documentation as evidence for accounting and financial records.
• Build and maintain financial models to track the costs, margins and economic performance of orders and projects.
• Prepare and present monthly financial and economic reports to management.
• Coordinate with suppliers, traders, customers and the accounts team so that contractual, operational and financial information is accurate and consistent.
• Monitor compliance with contractual deadlines, specifications and regulatory requirements, including customs, trade documentation.
• Maintain accurate, traceable records in the company's ERP and financial platforms.

About you

• Bachelor's degree in Economics, Finance, Accounting, Business Administration or a related field.
• Minimum 3 years' experience in contract administration, financial control or project financial monitoring.
• Demonstrated experience in reviewing contracts and invoices and preparing payment documentation.
• Demonstrated experience in financial modelling and in preparing monthly financial reports.
• Advanced Microsoft Excel skills.
• Experience with Myob, accounting or financial management platforms.
• Working knowledge of AI tools such as Microsoft Copilot, ChatGPT or Claude for reporting, document review or process automation.
• Exceptional attention to detail and accuracy in data analysis.
• Strong customer and supplier service skills.
• Strong planning and organisational skills.