Contract Administrator

Hutchies is seeking a motivated and experienced Contract Administrator to join our hard working team based in our Newcastle office on a full time permanent basis.

At Hutchies, we offer more than just a job. We offer a long-term career built on support, opportunity, and genuine connection.

As Australia's largest privately owned builder, we have a proud 115+ year history and a strong future ahead. Our culture is collaborative, inclusive, and genuinely people-focused, with an open-door approach where everyone is approachable, accessible, and valued. We work hard, celebrate success, and look out for one another.

This role offers the opportunity to work within a dedicated project team, providing clear ownership and the chance to see projects through from start to finish. You'll be supported by experienced industry professionals while gaining exposure to a variety of projects and learning opportunities.

As a key member of the Hutchies team, you'll thrive in a supportive and collaborative environment where strong relationships, professional development, and teamwork are highly valued.

Responsibilities

As a Contract Administrator, your responsibilities will include:

• Preparation of Subcontracts and associated Subcontract documentation
• Processing invoices
• Document control
• Work closely with the project team, including site personnel
• Undertake site visits when required
• Assist in defect management
• Preparation of monthly reports
• Prepare cost forecasts, monitor financial status, and prepare cash flow statements
• Foster and maintain strong relationships with clients, subcontractors, suppliers and consultants
• Liaise with the client regarding progress claims to the Head Contract
• Administration of Head and Subcontracts, Supply Agreements and Purchase Orders
• Maintaining and managing variations, EOT and procurement registers

Requirements

To be successful in this role, you should have:

• Relevant tertiary qualifications in the respective field for this role
• 3+ years’ experience in a similar role, ideally with a principle contractor
• Strong attention to detail and organisational skills
• Professional written and verbal communication skills
• Excellent analytical and problem solving skill
• Strong knowledge of market conditions, construction techniques, and industry standards
• Ability to work in a team environment and have initiative when working independently
• Strong relationship building with all relevant stakeholders
• A down to earth, fun, friendly and professional approach to your work
• Agency submissions won’t be considered for this position.

What we offer

At Hutchies, we offer more than a job. We offer a career built on support, opportunity and genuine connection.

You’ll be part of a down‑to‑earth, family‑owned business with a proud history and a strong future. Our culture is collaborative, inclusive and people‑focused. We take an open‑door approach, where anyone can speak to anyone, at any time.

We work hard, celebrate our successes, and look after each other.

Career development and learning

We invest heavily in developing our people.

From structured programs like our Cadet Summer School and ongoing training, to hands‑on experience across live projects, you’ll have opportunities to build skills and progress your career at Hutchies.

Eligible company members may also access our Global Building Exchange Program. This offers fully funded international placements with our partners in London (Wates) or Canada (Axiom). It’s a chance to broaden your experience while working overseas.

Wellbeing & support

Your well-being matters to us.

We provide access to industry‑leading Employee Assistance Programs for company members, their partners and immediate family members. We also support mental health through our long‑standing partnership with Mates in Construction.

Benefits & perks

As a Hutchies company member, you’ll have access to a range of benefits, including:

• Discounted personal travel and flights
• Health insurance and wellbeing offers
• Superannuation options
• Vehicle purchasing programs
• Retail and lifestyle discounts
• Memberships and professional associations

Social & recognition

Hutchies' social club brings people together throughout the year. We host regular events, family activities and team celebrations.

We also recognise long‑term commitment through service milestone awards and annual excellence awards. These celebrate the contribution and achievements of our people.

The Hutchies difference

Hutchies has been building the structures in which Australians live, work, study, shop and play since 1912. From our early beginnings, we have grown into a dynamic and diverse construction company, delivering sophisticated projects across a comprehensive portfolio.

We're not like other builders. Relationships are everything to us – whether it's with our people, our clients, or the local communities in which we live and work.

A fair go for all

Hutchies is all about equal opportunities and embracing diversity. Our commitment to an inclusive, people focused culture isn't just talk — it's who we are. Through initiatives like Statim Yaga and partnerships like NAWIC and UNIQ You, we're putting our values into action. So, whether you're part of our award winning Indigenous programs or advancing women in construction, you're part of a family that values long term relationships and community. We're not just building structures; we're building a workplace where everyone gets a fair go.

Learn more / hutchies.com.au/careers