Contract Administrator - Construction

The O’Neill Group is seeking a Contract Administrator to support our construction project managers, accounting department, and back office. This person keeps contract and insurance records organized and up to date, tracks work requests and purchase orders, and gathers the documents needed to process invoices.

Responsibilities

• Review draft construction contracts for required information, route them for approval and signatures, track when they are fully signed, and enter their status into the accounting system.
• Keep contract and purchase order logs up to date, including dates, subcontractor information, cost codes, amounts, and status.
• Help field staff document work requests, assign purchase order numbers, and collect approvals, signed delivery tickets, and other supporting records.
• Work with accounting to match invoices with approved work requests, purchase orders, and supporting documents. Follow up with site supervisors and vendors when information is missing or incomplete.
• Communicate company insurance requirements to subcontractors, collect required insurance documents, track expiration dates, and refer coverage questions to management or the insurance broker.
• Organize documents for insurance claims, compliance matters, and construction-related legal matters as directed by management.
• Keep safety reports and related records organized and send reported issues to the project team for action.
• Respond to calls and correspondence, coordinate with vendors and staff, and keep project files organized.

Qualifications

• Experience in construction administration, contract administration, insurance compliance, or a related role.
• Familiarity with construction contracts, purchase orders, work requests, cost codes, and invoice documentation.
• Ability to keep accurate records, follow up on open items, and manage multiple deadlines.
• Clear communication with project managers, accounting, site staff, subcontractors, vendors, and tenants.
• Proficiency with Microsoft Excel, Word, Outlook, and electronic filing systems.
• Familiarity with Sage 300 is a plus.

Compensation and benefits

• Annual salary: Based upon experience

• Paid time off / Vacation & PTO

• Health / Dental /Vision

• 401K Available

  How to apply

  Send your resume and cover letter to [email protected]. Questions may be directed to Glenn La Mattina at 973.202.2563.

  The O’Neill Group is an equal opportunity employer. Qualified applicants are considered without regard to protected characteristics under applicable law.