Contract Administrator (Procurement)

About the Role:

Kinsajasa Sdn. Bhd. is seeking a proactive and detail-oriented Contract Administrator to support the administration of contracts, procurement documentation, billing processes and client submissions. The successful candidate will play an important role in ensuring smooth coordination between clients, vendors, and internal departments while maintaining accurate contract records and timely documentation.

Your key responsibilities:

• Prepare and manage procurement and contract-related documents, including quotations, purchase orders (PO), delivery orders (DO), invoices, supporting documentation, filing and administrative tasks.
• Coordinate the submission of quotations, invoices, claims, service confirmations and payment requests to clients through systems.
• Monitor document approval status and follow up on outstanding submissions to ensure timely billing and payment processing.
• Maintain accurate contract, procurement and billing records in accordance with company procedures and client requirements.
• Prepare reports, summaries and documentation to support contract administration activities.
• Liaise with clients, suppliers and internal departments to resolve documentation and billing matters.

About You:

• Minimum Diploma in Business Administration, Procurement, Supply Chain Management, or related disciplines.
• Minimum three (3) years of relevant working experience in contract administration, procurement and administration.
• Experience handling quotations, purchase orders, invoices, claims, cost plus and document control processes.
• Familiarity with procurement, invoicing, or client portal systems is an added advantage.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Good communication and interpersonal skills with the ability to work effectively with clients, suppliers, internal stakeholders and work independently.
• Experience in Oil & Gas, Engineering or Industrial Services industries will be an added advantage.

Why Join Us?

• Be part of an established Oil & Gas service company in Sarawak.
• Opportunities for career growth and professional development.
• Exposure to contract administration, procurement and commercial operations.
• Supportive and collaborative working environments.
• Competitive remuneration package based on qualifications and experience.

How to apply:

Email your resume to: [email protected]

Subject: Application – Contract Administrator

Only shortlisted candidates will be notified.

Closing date: Applications will remain open until the position is filled.