Contract and Compensation Specialist

Milestone One is a Site Enabling Services organization with global headquarters in Zug, Switzerland. We understand what clinical study sites need and our overall mission is to support sites in stronger study delivery.

What You'll Do?

• Coordinating the preparation of contracts for employees and contractors.
• Ensuring that draft contracts reflect the agreed terms (role, scope, compensation, benefits) and basic local requirements before submission for approval and signature.
• Monitoring the full contract lifecycle (preparation, review, approval, signature), reminding stakeholders, and closing matters within agreed timelines.
• Preparing contract amendments and extensions in cooperation with HR, Legal, and Finance.
• Maintaining an organized and up-to-date register of contracts and related documentation in line with MO1 standards.
• Preparing and consolidating data required for payroll settlements for external payroll providers across multiple countries (salaries, benefits, allowances, changes in employment terms).
• Performing high-level verification of the accuracy and completeness of input and output data (payroll reports), identifying obvious discrepancies, and escalating them to HR, Finance, or the payroll provider.
• Preparing regular compensation reports and summaries (e.g., salary lists, raises, bonuses, allowances) for HR and Finance & Administration purposes.
• Supporting HR in implementing compensation and benefits decisions by ensuring consistency between contractual documentation, payroll data, and internal records.
• Researching salary, benefits, and allowance markets across various global markets using salary reports, specialist portals, and other reliable sources.
• Creating and updating internal salary benchmark reports to support HR and F&A decision-making processes.
• Cooperating with Legal and HR regarding compliance of contracts and compensation practices with local labor law, while escalating complex legal matters to experts.
• Ensuring security, confidentiality, and proper processing of personal and compensation data (including GDPR compliance).
• Participating in projects related to contracts and compensation (e.g., changing payroll providers, standardizing contract templates, implementing new HR/compensation tools).
• Identifying opportunities for improvements (standardization, automation, clearer guidelines) and proposing practical solutions.
• Ongoing cooperation with Global HR, Legal, Finance teams, and external partners (payroll providers, staffing agencies, local advisors).

What We're Looking For:

Education

• University degree preferred (Human Resources Management, Finance, Law, Economics, Business, or related fields).
• An equivalent combination of education and professional experience is acceptable.

Experience

• 3–5 years of professional experience in HR, compensation & benefits, payroll coordination, or HR administration, preferably in an international environment.
• Experience working with employment contracts and/or B2B agreements (preparation, updates, cooperation with HR and Legal).
• Experience cooperating with external payroll providers — preparing and submitting complete data and maintaining operational contact.
• Experience preparing or maintaining compensation reports/summaries for HR/Finance purposes.
• Experience in SMO, CRO, or clinical research-related organizations is considered a strong advantage.
• Experience working in a distributed, multicultural environment (cooperation across multiple countries).

Languages

• Very good command of English and Polish (spoken and written) — mandatory

Additional Information

If you feel it is time to make your skills and knowledge visible within a developing company with true focus on its people, then Milestone One is the right choice for you!