Contract and Compliance Administrator - Mining

Contract and Compliance Administrator - Mining

Based in Port Augusta | Permanent | Salary based

Work diversity & flexibility | Job security | Mining & Resources

MAX is a leading provider of heavy lifting, transport, and equipment hire services across South Australia and beyond. With a vast fleet of mobile cranes and a highly skilled team of operators, in-house crane specialists, technicians, and mechanics, we are known for delivering safe, reliable, and timely services to our customers in a broad range of industries. Our company is built on strong values, and we pride ourselves on consistently going above and beyond for our clients.

About the Role

As our Contract and Compliance Administrator – Mining, you will play a key role in supporting our day-to-day delivery of MAX Services’ mining operations by ensuring our systems, workforce, compliance and reporting requirements remain accurate, current and audit-ready.

Working closely with our operational leadership team, you will coordinate workforce records, operational systems, client systems, reporting obligations and compliance documentation across multiple work fronts, while working across Operations, Compliance, Administration and Finance Teams.

You will also provide important support during shutdowns and periods of increased operational activity, helping ensure our workforce is ready to mobilise and that client and internal requirements are met.

Key Responsibilities

• Systems & Compliance Coordination – maintain accurate operational systems, records and compliance requirements.
• Workforce Compliance & Readiness – coordinate onboarding, mobilisation, licences, VOCs, inductions, training and competency accuracy.
• Reporting, KPI & Governance Support – coordinate operational KPI and client reporting and maintain reporting accuracy.
• Audit, Assurance & Document Control – maintain audit-ready documentation and support audits, assurance reviews and compliance close-outs.
• Operational Coordination & Systems Integrity – support operational teams across multiple work fronts and ensure information remains accurate and aligned.
• Administration & Business Support – work closely with Operations, Administration and Finance to support mobilisation, timesheets, payroll, invoicing and associated operational documentation.
• Shutdown & Operational Support – provide workforce, systems, reporting and compliance coordination during shutdowns and high-activity periods.
• Client Systems & Contractor Compliance – maintain client system requirements and contractor compliance across platforms such as FCC, NextGen and SAP Concur.
• Continuous Improvement – identify opportunities to improve systems and operational compliance processes.

About You

You will be highly organised, confident working across multiple systems and understand the importance of accuracy, compliance and attention to detail within a fast-paced environment.

You will be comfortable managing competing priorities, following up outstanding requirements and working with different teams to ensure our people and operations remain ready to deliver.

To succeed in this role, you will bring:

• Strong administration, coordination and organisational skills
• Confident computer skills, including experience using Microsoft 365 applications.
• Excellent attention to detail and a high level of accuracy
• Confidence working across multiple systems, databases and reporting requirements
• The ability to manage competing priorities and work to deadlines
• Strong written and verbal communication skills
• A proactive approach to identifying gaps and following actions through to completion
• The ability to work effectively with operational teams, management and support functions
• Experience with workforce mobilisation, contractor compliance or client management systems will be highly regarded
• Previous experience within mining, resources, heavy industry or another highly regulated operational environment will be advantageous

Why Join MAX?

At MAX Services, our people are at the heart of what we do. You will be joining an established South Australian business supporting major projects and operations across the resources and mining sectors.

This role offers the opportunity to work closely with our operational teams and play an important part in keeping our people, systems and projects compliant, organised and ready to deliver.

If you are an experienced administrator who enjoys working across systems, compliance and operations and thrives in a busy environment, we want to hear from you.

Apply now via SEEK to join the MAX Services team.

MAX Services is an equal opportunity employer.