Contract Assistant

We are looking for a Contract Assistant to join our team and provide administrative and commercial support to our Quantity Surveying and Project teams.

This is a suitable opportunity for candidates who are interested in developing their career in construction contract administration and Quantity Surveying. Training and guidance will be provided.

Key Responsibilities

• Assist the Quantity Surveyors in preparing and maintaining project documentation
• Assist with preparation and submission of progress claims
• Assist in preparing and tracking variation orders (VO)
• Prepare and organize supporting documents for claims and variations
• Follow up on outstanding claims, variation orders and payment matters
• Check and maintain records of Purchase Orders (PO), Delivery Orders (DO), Work Orders and other project documents
• Assist in preparing project cost and contract-related reports
• Maintain proper filing and documentation of contracts, claims, variations and correspondence
• Coordinate with the QS, site team, suppliers and main contractors when required
• Follow up with relevant parties on outstanding documents and submissions
• Perform general contract administration and other duties assigned by management

Requirements

• Diploma / Degree in Quantity Surveying, Construction Management, Business Administration or a related field
• Fresh graduates are welcome to apply
• Candidates with 1–3 years of construction, QS, contract administration or project administration experience will have an advantage
• Good knowledge of Microsoft Office, especially Excel and Word
• Good organizational and documentation skills
• Able to communicate and follow up effectively with different parties
• Good command of English and Bahasa Malaysia
• Chinese is an added advantage
• Responsible, detail-oriented and willing to learn
• Able to work independently and meet deadlines