Contract Assistant

ABOUT THE ROLE
We are seeking a dedicated Contract Assistant to join our team at Aik Bee Construction Sdn Bhd, based in Seremban, Negeri Sembilan. As a Contract Assistant, you will play a crucial role in supporting the efficient management and administration of our construction contracts. This is a full-time position that offers the opportunity to contribute to the success of our growing company.

KEY RESPONSIBILITIES

Contract administration

• Manage end-to-end contract processes from pre-contract to closeout: tender documentation, evaluations, clarifications, and awards.
• Administer main and subcontracts, including drafting, reviewing, and issuing letters of award/intent, extensions of time, variations, and notices.
• Oversee vendor/supplier management: onboarding, performance monitoring, and compliance.
• Cost control and evaluation
• Prepare and evaluate Bills of Quantities, pricing, and cost analyses; benchmark subcontractor/supplier quotes.
• Negotiate commercial terms and rates to achieve best value while safeguarding quality and schedule.
• Track budgets, commitments, forecasts, and cost-to-complete; flag variances and recommend corrective actions.
• Support value engineering, design-to-cost exercises, and waste minimization.

Documentation and reporting

• Prepare and review progress claims, interim valuations, VO submissions, and payment certifications.
• Maintain accurate records: correspondence, meeting minutes, registers (tenders, variations, warranties), and contractual reports.
• Lead or support final account preparation and settlement in collaboration with stakeholders.

Team leadership and collaboration

• Guide, train, and coordinate QS and contract administration teams; allocate responsibilities and review outputs.
• Collaborate closely with Project Managers, Site teams, Consultants, and Finance to align cost, schedule, and quality.
• Build constructive relationships with clients, subcontractors, and suppliers; resolve issues promptly.

JOB REQUIREMENTS

• Minimum 5 years’ experienceas a Senior Contract Executive (or equivalent) in construction/real estate projects.
• Degree in Quantity Surveying, Construction Management, or related field.
• Strong command of contract administration across pre- and post-contract stages, including tendering, valuation, VO/EOT, and final account.
• Familiarity with procurement best practices and construction law/standard forms (e.g., PAM, PWD/JKR, CIDB) and regulatory compliance.