Contract Coordinator

Salary: $46,000-$50,000 per year

How To Apply Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application. Minimum Requirements

• A high school diploma AND three (3) years in contract administration, negotiation, compliance experience or a related field.
• Grant writing experience is preferred.
• An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.

Position Summary Under the supervision of the Manager of the Operations Division, the Contract Coordinator is primarily responsible for preparing, processing, and monitoring contracts. This position also administers County insurance requirements on all Department agreements and contracts. Additionally, the incumbent may assist the Manager of Operations with implementing grant and other related monitoring programs.

Overview Allegheny County Economic Development (ACED) is a dynamic, multidisciplinary economic development agency serving the citizens of Allegheny County. Through investments in a variety of projects including affordable housing development, land development, infrastructure development, business attraction and expansion, land use and transportation planning, ACED maximizes regional economic growth, neighborhood vitality and quality of life in its 130 municipalities. ACED is looking for dedicated, creative professionals who are passionate about equitable and sustainable development.

Duties

• Prepares various legal forms, official documents, contracts, and amendments for the Department.
• Provides training and support to Project Management staff in preparing Scopes of Services and Executive Actions.
• Advises Departmental staff on Federal, State and County legal requirements.
• Administers and monitors the County’s insurance requirements for all Department agreements and contracts.
• Researches latest regulations and County insurance policy changes and updates Contract Forms.
• Monitors location of legal documents as they flow through the system.
• Serves as the Administrator of the County’s Action Tracker system.
• Creates and maintains Contract/Executive Action Database.
• Oversees clerical functions of Contracts Office as necessary.
• Assists in the coordination of project monitoring and site visits.
• Drafts reports for the Operations Division.
• Coordinates Departmental records management and retention.
• Implements internal project and records management system to ensure fiscal integrity and to meet reporting requirements.
• Acts as a liaison between the County Law Department and ACED.
• Supports other staff members, when needed.
• Performs related duties/special assignments as assigned.

Knowledge Of Knowledge, Skills, and Abilities

• Contract negotiation.
• Business law.
• Insurance terminology.

Skill In

• Microsoft Office Suite: e.g. Word, PowerPoint, Excel, etc.

Ability To

• Communicate effectively, both orally and in writing.
• Manage time effectively: e.g. prioritize, complete assignments in a detail-oriented and organized manner.
• Be self-motivated and self-directed.
• Demonstrate analytical and problem-solving abilities.
• Adapt to changing priorities and manage multiple tasks in a dynamic environment.
• Foster positive working relationships with internal and external stakeholders.
• Be team-oriented and skilled working within a collaborative environment.

Residency: Allegheny County within 1 year.

Veterans' Preference: Will be awarded to eligible candidates.

AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D

Apply Online