Contract Executive Assistant

Who you are

• You are a highly organized team player who is comfortable interacting with all levels of an organization
• You are self-motivated, thrive in a fast-paced tech environment, and excel at anticipating needs with high discretion and standards for excellence
• Experience: 3–5 years of executive support experience, with demonstrated success supporting C-suite executives
• Technical Skills: Proficiency in Google Suite, MS Office, and Confluence
• Core Competencies: Exceptional organizational, time management, and multi-tasking skills with strong attention to detail
• Communication & Relationships: Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion
• Education: Bachelor’s degree or equivalent work experience
• Please apply even if you don't meet all the criteria above but are still interested in the job. Nobody checks every box, and we're looking for someone excited to join the team

What the job involves

• Cobalt is looking for a seasoned Executive Assistant to support our CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT)
• This is a contract to cover a maternity leave
• Executive & Leadership Support: Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives. Support the broader ELT as needed
• Calendar & Communication Management: Manage full calendars for the CEO (including Board scheduling) and provide support for key leaders (Gunter and Paul) as needed. Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments
• Travel & Expense Management: Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports
• Meeting & Event Coordination: Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly). Plan and execute offsites and company events
• Project & Administrative Support: Track progress on various projects, create presentations/materials, act as a point of contact for urgent matters, and build strong internal and external relationships
• Agility: Pivot quickly to jump into shifting priorities and new tasks as needed

Benefits

• Equity plan
• Medical, dental and life insurance benefits
• 401k matching for retirement savings plan
• Paid parental leave
• Flexible PTO, to support work life balance from anywhere in the US, UK, and Germany
• Monthly WFH stipends for equipment, lunches, wellness and learning & development
• Work directly with experienced senior leaders
• Make your mark in the rapidly expanding PtaaS space
• Join an award-winning “best workplace” and fast growing team