Contract Executive

About the role

Manage subcontracts, progress claims, variation orders, and site cost control for major building and infrastructure projects with an expanding main contractor.

Key responsibilities

• Assist in pre-construction tender preparations, subcontractor procurement, quotation evaluations, and award comparisons.
• Prepare, draft, and issue trade sub-contracts, work orders, and supply agreements in accordance with project requirements.
• Prepare monthly main contract progress claims to clients/consultants and verify site work progress.
• Evaluate, verify, and process subcontractor progress claims and payment certificates.
• Assess site variation orders (VOs), take off quantities, and assist in negotiating VOs with consultants and subcontractors.
• Carry out joint site measurements, re-measurements, and valuation of completed works alongside site teams.
• Assist in tracking material usage, monitoring project budgets, and identifying potential cost overrun or commercial risks.
• Assist in compiling documentation for contractual claims, extension of time (EOT), and final account settlements with clients and subcontractors.
• Liaise regularly with project managers, site personnel, consultants, and subcontractors to resolve commercial and site issues efficiently.

About you

• Diploma or Bachelor's Degree in Quantity Surveying, Construction Management, Civil Engineering, or a related field.
• Minimum 2 years of relevant experience in contract administration or quantity surveying, with exposure to a main contractor environment preferred.
• Good understanding of main contractor operational processes, sub-contracting practices, payment evaluation, and variation order administration.
• Strong numerical accuracy, analytical capability, and practical commercial sense.
• Proactive, detail-oriented, hands-on, and able to thrive under tight project deadlines.
• Effective communication skills for interacting with site teams, subcontractors, and consultants.
• Proficient in Microsoft Office (Excel, Word) and standard QS/measurement software (e.g., Glodon, Cubicost, or AutoCAD is an added advantage).
• Good command of English and Bahasa Malaysia (written and spoken).