Contract Executive

Job Summary

We are seeking a motivated and detail-oriented Contract Executive to support the Contract Manager and Senior Contract Executive in managing contractual and commercial matters for construction projects. The successful candidate will assist in quantity measurement, progress claims, variation orders, subcontract administration, payment applications, and final accounts. This role provides an opportunity to develop practical knowledge and experience in quantity surveying, contract administration, and construction commercial management.

Job Responsibilities:

• Assist the Contract Manager and Senior Contract Executive in managing main contract and subcontract matters.

• Assist in preparing monthly progress claims and payment applications.

• Carry out measurement and quantity take-off from drawings and site works.

• Assist in preparing Variation Orders (VO) and variation quotations.

• Assist in preparing supporting documents for EOT, claims and additional works.

• Monitor and update VO, claim and payment registers.

• Assist in checking subcontractor progress claims and variation submissions.

• Assist in preparing subcontractor payment and final accounts.

• Collect and maintain site records, photographs, drawings and other documents required for claims.

• Assist in preparing contractual letters, reports and commercial submissions.

• Liaise with site team, subcontractors, suppliers and consultants to obtain necessary information.

• Assist the Contract Manager and Senior Contract Executive in monitoring project costs and commercial matters.

• Perform other QS and contract administration duties as assigned by the Senior Contract Executive / Contract Manager.

Job Requirements:

• Bachelor's Degree in Quantity Surveying or Construction Management.
• Fresh graduates are encouraged to apply. Candidates with 1–2 years of relevant experience in quantity surveying or contract administration will have an added advantage.
• Basic knowledge of construction contracts, quantity measurement, progress claims, variation orders, and subcontract administration.
• Ability to read and interpret construction drawings and perform quantity take-offs.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Good communication, coordination, and interpersonal skills when dealing with site teams, subcontractors, suppliers, and consultants.
• Meticulous, well-organised, and able to maintain accurate records and documentation.
• Willingness to learn, take initiative, and work collaboratively as part of a team.
• Able to work under deadlines and manage multiple tasks effectively.
• Good command of English and Bahasa Malaysia, both written and spoken.