Contract Executive

About the Role

We are looking for a versatile, highly committed, and independent Contract Executive. This role is not limited to subcontract management; the successful candidate must be prepared to assist in Main-Contract matters and project-start-up administration. We value a "non-calculative" professional who can think critically and manage the full lifecycle of project documentation from Client LOA down to Subcontractor execution.

Key Responsibilities

1. End-to-End Documentation Monitoring:

• Track and monitor the entire chain of project documentation, starting from the Letter of Award (LOA) received from the Client through to the issuance of LOAs and Agreements to Subcontractors.
• Ensure all project records are synchronized, filed, and audit-ready.

1. Project Start-up & Administration:

• Project Insurance: Responsible for sourcing and purchasing project-related insurance policies (e.g., Contractor’s All Risks (CAR), Workmen’s Compensation, Public Liability).
• Project Coding: Coordinate the opening of new Project Codes within the system to ensure procurement and costing can commence accurately.

1. Subcontract & Main-Contract Support:

• Primary focus on Subcontract Agreements, but must be able and willing to assist in Main-Contract related tasks as required by Management.
• Draft, review, and finalize LOAs, VOs, Interim Payment Certificate and formal contracts for various work packages.

1. ERP Data:

• Maintain the Subcontractor Master Data.
• Perform 3-way matching (Contract/PO/GRN/Invoice) to ensure commercial compliance.

Requirements & Qualifications

• Education: Diploma/Degree in Quantity Surveying (QS), Construction Management, or equivalent.
• Experience: 2–4 years in construction contract administration. Experience in handling project insurance and main-contract documentation is a plus.

Core Competencies & Behavioural Traits:

• Versatility & Flexibility: Not calculative in doing tasks; willing to assist in Main-Contract matters or other procurement-related duties as assigned.
• Critical & Analytical Thinking: High ability to analyse contract risks and identify gaps in project documentation or insurance coverage.
• Self-Independence: Able to drive tasks to completion with minimal supervision.
• Commitment: High dedication to the role, including the willingness to work overtime when needed to meet project milestones or urgent deadlines.
• System Savvy: Proficient in Excel and ERP environments.